At Tiffany & Co., joy is central to everything we do, from crafting our exceptional pieces to inspiring clients to express and celebrate the many facets of love.It's a skill that we've been perfecting since 1837, one empowered by our daring vision and entrepreneurial spirit. Together, each generation of employees honor our past while dreaming of our future.We are looking for thoughtful, curious, and optimistic talents, seeking to deliver excellence and to contribute to Tiffany & Co.'s continued legacy.Main Responsibilities
Process payroll for all employees, in collaboration with external payroll suppliersReview and verify timekeeping records for accuracy and completenessMaintain accurate and confidential employee payroll recordsGenerate reports for business purposes based on accurate dataPrepare, review, and manage contracts in accordance with company policies and legal requirements.Manage HRIS systems and related processes, ensuring data integrity, operational accuracy, and efficient system functionalityMaintain documentation and internal communications, standardizing processes to keep HR operational efficiency.Assist with audits related to payroll, benefits, and workers' compensationCollaborate with the HR team on various projects and initiatives as needed
Requirements
University degree in HR, Business Administration, Economics, or a related fieldPrevious experience (at least 1 year) in HR, preferably in payroll and admin rolesStrong analytical and problem-solving skills.Excellent communication and interpersonal abilities.Self-motivated and target-oriented.Fluent in English and ItalianResidency permit to work in Italy
Workplace: MilanStarting date: immediate availabilityQualificationsRequired Qualifications/Primary Job Requirements
Strong understanding of all legal regulations surrounding payrollExperience running payroll for mid-size firms.Experience with complex payroll issuesStrong benefits knowledge (e.g pension, medical, disability)Superb attention to detail a must.Client-focused approach.Strong interpersonal, communication, follow-up, problem-solving & creative thinking skillsCompetent at establishing & maintaining relationships at all levelsWell organised; detail oriented; self starter; strong initiative; calm demeanor (volume & timelines)Ability to work independentlyAbility to handle multiple tasks simultaneouslyDrive for achievement, flexible & adaptableStrong teamworkAbility to maintain strict confidentialityDiplomatic & discreetProficient in MS OfficeProficient in English and Italian (Spanish is preferred)
Preferred Qualifications/Primary Job Requirements
Industry specific experience (Retail, Luxury or multi brand e.g. luxury department or Specialty Retail)Experience in retail, consumer products or service industry preferred
Position OverviewThe Payroll & HR Specialist is responsible for the timely and accurate administration of payroll for all Cluster employees, as well as completing all related reporting requirements. Additionally, this position is responsible for the completion of all payroll related functions and will serve as the first point of contact for any pay related queries. The Payroll & HR Specialist will view his/her role from a business process Improvement lens, identifying areas for continuous improvement and efficiencies; recommending and implementing solutions related to payroll, and reporting.This position will align with the Tiffany Global Service Philosophy to:
Create a connection between internal clients and potential/current employees of Tiffany & Co.Build trust and credibilityExceed expectationsHonor the Tiffany legacy
Competency Skills
Credibility: Demonstrates character, displays professionalism, models agility.Expertise & Judgment: Demonstrates expertise and business acumen, applies judgment, takes calculated risks.Strategy & Innovation: Thinks strategically, inspires creativity, plans and organises.Partnership: Collaborates productively, cultivates and manages talent, communicates with impact.Execution: Strives for excellence, delivers results, and measures outcomes.
Key AccountabilitiesPayroll Processing
Complete the payroll processing for all employee transactions (new hires, terminations, transfers, promotions, leave of absence etc.) for all Cluster employees;Ensure accurate processing of all variable-pay payments including; commission, bonus, incentives and over-time where applicable;Manage and maintain positive vendor relationships acting as the first point of contact;Comply with all relevant payroll legislation to ensure compliance is adhered to at all times;Respond to general payroll queries, via email, phone, in-person and through monitoring of the payroll e‐mail inbox, from employees and management with urgency.
HR System Administration & Reporting
Ensure all new hire paperwork, offer letters and employment contracts are completed in a timely manner.Monitor and update payroll records to ensure records between payroll and HR management system match, and partnering with HR Coordinator to resolve any discrepancies in a timely manner;Collect and compile annual salary and bonus information to provide towards the calculation of benefit and insurance premiums;Provide benefit enrolment data on an ad hoc basis to third party benefit advisors;Complete any requested audit reports in partnership with finance;Act as the payroll point of contact for Tiffany & Co. internal audit, providing required payroll‐related reporting and data on an ad hoc basis;Prepare ad hoc reports on overtime, commission or any other payroll or benefit related queries as required, offering detailed insight and analysis.Provide HR reports as necessary (e.g. Monthly HR updates, Quarterly Exit Interview reports, and OrganisationCharts).
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