Key ResponsibilitiesHR Operations & AdministrationMaintain and update employee records across HRIS, ensuring data accuracy and GDPR complianceSupport contract management: preparation of employment contracts, amendments, extensions, and termination documentation in line with applicable CCNL and Italian labor lawAssist with payroll-related inputs (attendance, leave, variable compensation data) in coordination with payroll/financeHandle employee inquiries on HR policies, procedures, benefits, and contractual matters — acting as a first point of contact with a service-oriented approachSupport mandatory compliance activities (communications to authorities, mandatory training tracking, health & safety documentation)Prepare HR reports, dashboards, and documentation for internal stakeholdersTalent Acquisition SupportAssist in posting job ads, screening candidates, and scheduling interviewsCoordinate with hiring managers throughout the recruitment processMaintain candidate records in the ATS and support recruitment KPI trackingLiaise with talent suppliers, staffing agencies, and university career centersOnboarding & Employee LifecycleCoordinate onboarding documentation, induction sessions, and orientation activitiesSupport employee lifecycle processes: probation reviews, internal transfers, offboardingEnsure compliance with HR policies at each stageAI & Process AutomationLeverage AI/LLM tools to streamline and automate repetitive HR workflows (e.g., document drafting, data extraction, reporting, FAQ handling)Proactively identify opportunities to improve HR processes through technologyStay current on AI tools relevant to HR and act as a resource for the broader HR teamEmployer Branding & Employee EngagementSupport employer branding initiatives on social media, job boards, and at job fairsContribute to internal engagement and communication initiativesCollaboration & CommunicationWork cross-functionally with internal teams across both legal entitiesProvide timely, empathetic communication to employees and candidates alikeRequirements
Master degree in Humanities, Digital Humanities, Economics, or Law.Native Italian speaker and English proficiency (minimum B2 level).2–5 years of experience in an HR generalist or HR operations roleWorking knowledge of Italian labor law and CCNL regulationsExperience with HRIS platforms (e.g., Workday, SAP SuccessFactors, Zucchetti, or similar)Proficiency in data analysis and reporting tools: advanced Excel (pivot tables, VLOOKUP/XLOOKUP, Power Query) and experience with BI tools (e.g., Power BI, Tableau, or Looker) to build HR dashboards and support data-driven decision makingFamiliarity with AI/LLM tools (e.g., ChatGPT, Copilot, Claude) and genuine interest in applying them to automate and improve HR workflowsFluent in Italian; professional proficiency in English
Contract and Locations
Contract Type: Full-time, hybrid.Work location: Pisa.
Important NotesAccording to the Italian Law (L.68/99) please note that candidates from the disability list will be given priority.Due to the high volume of applications, only those candidates that meet the required criteria for selection will be contacted.#J-18808-Ljbffr