IL RUOLO
Cerchiamo una persona organizzata, precisa e riservata con forte attenzione ai dettagli, che si occupi delle attività di reception e del supporto operativo all’ufficio, garantendo sempre ordine, efficienza e un’eccellente presentazione degli spazi aziendali.
Responsabilità principali Reception & accoglienza
* Accoglienza ospiti e clienti garantendo sempre professionalità, ordine e ottima presentazione della reception
* Gestione del centralino e smistamento chiamate
* Gestione della corrispondenza in entrata e in uscita (email e posta)
* Supervisione costante dell’ordine delle aree comuni (reception, sale riunioni, phone booth)
Organizzazione ufficio
* Prenotazione e gestione delle sale riunioni
* Preparare le sale meeting prima degli incontri e riordinarle al termine
* Coordinare catering, coffee break e lunch per meeting ed eventi
* Gestione ordini e stock delle forniture ufficio (cancelleria, caffè, materiali di consumo, carta stampanti)
* Coordinare spedizioni e corrieri
* Organizzare piccoli interventi di manutenzione
Supporto organizzativo e al management
* Supporto nell’organizzazione di workshop ed eventi interni (allestimento reception, materiali, catering)
* Gestire modulistica e costi operativi dell’ufficio
* Supporto alle attività amministrative di base
* Gestione agenda Amministratori Delegati
* Organizzazione viaggi (treni, voli, hotel) in autonomia e con agenzie esterne
* Coordinamento trasferte per management, clienti e shooting
Requisiti
* Esperienza minima di 2 anni in ruolo analogo (Front Office/Office Coordinator)
* Ottima conoscenza della lingua inglese (scritto e parlato) – requisito essenziale
* Ottima conoscenza del pacchetto Microsoft Office
Soft skills ideali
* Forte senso dell’ordine, attenzione ai dettagli e cura dell’immagine degli spazi
* Ottime capacità organizzative, multitasking e gestione delle priorità
* Eccellenti capacità comunicative e relazionali, con forte orientamento all’accoglienza
* Mentalità collaborativa e attitudine al lavoro in team
* Standing professionale e approccio positivo
* Proattività, spirito di iniziativa e capacità di anticipare le esigenze organizzative
* Problem solving e flessibilità operativa
* Discrezione, affidabilità e riservatezza nella gestione delle informazioni
* Autonomia operativa e senso di responsabilità
Le applications si chiudono il 10 di Aprile, 2026.
ABOUT THE ROLE
We are looking for a highly organized, detail-oriented, and discreet Front Office & Office Coordinator to manage reception activities and provide operational support to the office. This role is key in ensuring a well-ordered, efficient workspace and maintaining an excellent presentation of company areas at all times.
Key Responsibilities Reception & Front Office
* Welcome guests and clients with professionalism, ensuring a tidy and well-presented reception area
* Manage incoming calls and route them appropriately
* Handle incoming and outgoing correspondence (email and post)
* Maintain the organization and appearance of common areas (reception, meeting rooms, phone booths)
Office Coordination
* Book and manage meeting rooms
* Prepare meeting rooms ahead of meetings and reset them afterward
* Coordinate catering, coffee breaks, and lunches for meetings and events
* Manage office supplies and stock (stationery, coffee, consumables, printer paper)
* Coordinate shipments and couriers
* Organize minor maintenance interventions
Organizational & Management Support
* Support the organization of internal workshops and events (setup, materials, catering)
* Manage office-related documentation and operational costs
* Provide basic administrative support
* Manage the calendars of the Managing Directors
* Arrange travel (trains, flights, hotels), both independently and with external agencies
* Coordinate travel logistics for management, clients, and production shoots
Requirements
* Minimum 2 years of experience in a similar role (Front Office / Office Coordinator)
* Fluent in English (written and spoken) – essential
* Strong proficiency in Microsoft Office
Ideal Soft Skills
* Strong attention to detail and pride in maintaining well-presented spaces
* Excellent organizational skills, with the ability to multitask and prioritize
* Strong communication and interpersonal skills, with a service-oriented mindset
* Collaborative approach and team-oriented attitude
* Professional presence and positive attitude
* Proactive, with the ability to anticipate needs
* Problem-solving mindset and operational flexibility
* High level of discretion, reliability, and confidentiality
* Ability to work independently with a strong sense of responsibility
ABOUT M+C SAATCHI GROUP
We are a creative solutions company deeply rooted in the diversity of European culture. We think globally, operate with a Pan-European mindset and act locally. Our team is our greatest strength, fostering a culture of collaboration, creativity and impact. We prioritise ideas and are obsessed with production, crafting culture-led communication that transcends channels, ignites people’s passions, sparks meaningful connections around social issues and creates unforgettable stories that resonate across multiple touchpoints. By blending strategic thinking with creativity, we assemble teams exactly for the task at hand, driving maximum impact for our clients.
We are the world’s largest independent creative network, across 6 regions and 22 countries. We connect specialist expertise — powered by creativity, data and technology — to help build famous brands, solve the most complex business problems, and tackle society’s biggest challenges.
M+C Saatchi Group was founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle, Brutal Simplicity.
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