Location: Milan (with occasional travel across Italy, Switzerland, France)
Contract: Freelance (P.IVA) / Independent Consultant
Start: Immediate
About the Role
We are looking for a high-caliber Personal Executive Assistant to support top management in a fast-growing international environment operating across private aviation, travel, and strategic projects.
This is not a standard assistant role.
The position combines executive support, project coordination, and strategic exposure, requiring a candidate who can operate with autonomy, discretion, and high-level problem solving.
You will work directly with the CEO and leadership team, acting as a trusted right hand across multiple functions.
Key Responsibilities
- Manage and optimize CEO agenda, priorities, and international travel logistics
- Coordinate cross-functional projects across marketing, legal, and operations
- Support strategic initiatives, partnerships, and business development activities
- Handle confidential communications and high-level stakeholder interactions
- Prepare documents, presentations, reports, and executive summaries
- Liaise with internal teams and external partners across multiple jurisdictions
- Support execution of events, meetings, and international activities
- Ensure operational efficiency and follow-through on key business priorities
Candidate Profile
We are targeting a structured, fast-thinking, and highly reliable professional with a strong business mindset.
Must-have requirements:
- Fluent in Italian, English, and French (mandatory – applications without all three will not be considered)
- Active P.IVA (or equivalent freelance status)
- Proven experience in roles such as:
- Executive Assistant / Chief of Staff
- Project Manager
- Office Manager
- Marketing or Business Operations
- Legal / Paralegal support
Functional Skills
The ideal candidate has exposure to at least two of the following areas:
- Marketing & communication
- Legal (contracts, compliance, corporate basics)
- Business operations / HR / organizational management
Core Competencies
- Exceptional organizational and execution skills
- Strong communication and interpersonal abilities
- High level of discretion and confidentiality
- Ability to manage complexity and multiple priorities
- Proactive mindset with strong ownership
- Digital fluency (Google Workspace, Office, project tools)
- Flexibility and willingness to travel when required
What We Offer
- Freelance collaboration with fixed compensation + performance-based incentives (KPIs)
- Direct exposure to top management and strategic decision-making
- Dynamic, international, and entrepreneurial environment
- Real growth opportunities into more senior roles
- Travel expenses covered when applicable
- Hybrid work model (remote + on-site when required)
Application Process
Please send:
- Updated CV
- Short motivation note
- Availability
recruiting@ricasoligroup.com