We are looking for a dynamic and well-organized professional to support our client in planning and executing events - from the first idea to the final applause.
Key Responsibilities:
* Assist in planning, coordinating, and delivering Unit events and operational meetings.
* Define timelines, milestones, and coordinate internal teams and external suppliers (catering, transport, security, etc.).
* Manage internal systems for expert and participant invitations.
* Liaise with invited guests, handle travel arrangements, accommodation, and general support.
* Prepare documentation for purchase orders and administrative follow-up.
* Provide secretarial support, including correspondence, agenda management, and logistics.
* Support event communication: gather and publish content on internal platforms (Intranet, Science Hub, Teams).
* Keep the event planner and related communication materials up to date.
* Contribute to the development of visitor materials and promote the Unit's Visitor Point.
Profile:
A proactive team player with strong organizational skills, attention to detail, and a knack for coordination and communication.