Document Controller Oil & Gas ProjectsExperienced Document Controller supporting complex EPC across engineering, procurement, construction, and commissioning phases. Responsible for managing project documentation flows, ensuring compliance with company procedures, contractual requirements, and international quality standards.
Document ManagementEstablish and maintain the Document Control System (DMS / EDMS) for project documentation.Manage the registration, distribution, and archiving of incoming and outgoing documents (drawings, specifications, procedures, manuals, and correspondence).Control document numbering, revisions, and version management .Ensure accurate and timely document distribution to Client, EPC contractors, subcontractors, and vendors .Maintain document registers, transmittal logs, and tracking systems .
Project SupportProvide document management support to engineering, procurement, construction, and commissioning teams .Monitor vendor and subcontractor document submissions in accordance with project schedules.Ensure documentation complies with contractual deliverables, formatting requirements, metadata, and review workflows .Coordinate with QA/QC teams to ensure document traceability and audit readiness.Compliance & QualityEnsure document control processes comply with ISO 9001, ISO 29001, and internal Quality Management Systems (QMS) .Implement company standards for technical and commercial documentation management .Prepare document status reports for project management and client reviews.Support project close-out activities, including preparation of final documentation packages, As-Built dossiers, and project data books .
Training & SystemsProvide training and guidance to project team members on document management systems and procedures.Interface with IT / EDMS teams to manage system access and resolve technical issues.
Key DeliverablesEngineering, procurement, and construction document registersDocument distribution matricesTransmittal records and submission logsWeekly / monthly document status reportsFinal project handover documentation (Data Books, Dossiers, As-Built documentation)
Technical SkillsAdvanced use of Electronic Document Management Systems (EDMS) including Aconex, Procoor, ProArc, Documentum, SharePoint, or similar platforms.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) .Good understanding of ISO standards and project document numbering systems used in EPC environments.
The world needs you!AGAP2 is an equal-opportunity employer and values diversity as a source of enrichment. We provide an inclusive work environment where every individual can contribute their unique strengths.We welcome applications regardless of age, gender, nationality, disability, sexual orientation, religion, or marital status.Special consideration is given to candidates belonging to protected categories under Articles 1 and 18 of Law 68/99.Personal data will be processed in accordance with EU Regulation 2016/679.