Overview
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UNICEF
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Job no: Contract type: Fixed Term AppointmentDuty Station: RomeLevel: G-6Location: ItalyCategories: Financial Management
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UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
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UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.
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The right to an education The Rome Common Services Center (CSC) will be newly established following the relocation of several UNICEF HQ Divisions to Rome, where they will be co-located with WFP HQ. This move is part of the Future Focus Initiative, aimed at achieving cost savings and supporting broader UN80 objectives. The Rome CSC will play a critical role in delivering operational support to all UNICEF Divisions based at WFP HQ, as well as coordinating closely with WFP on the services provided to UNICEF staff.
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Under the supervision of the Senior Finance Associate (G7) in the Rome CSC, the incumbent supports the effective management of Pcard, Master Data Management and Invoicing cases for UNICEF staff based in Rome. The position is also essential for the performance metrics model which will be established which requires continuous tracking. The incumbent will also be responsible for uploading the results on the Insight dashboard to meet the SLAs (service level agreements) benchmarks and provide an early warning if demand starts to exceed resources or performance starts to slip.
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The post will support in facilitating the “real time” approach to qualitative assessment and evaluation so that lessons learned can be continuously transformed into good practices and better business processes. The impact directly affects the quality and timeliness of the delivery of a range of different specialized services for which the unit is accountable. Working with a high degree of operational independence, Associate is accountable for the achievement of overall service delivery results to clients.
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The Associate manages complicated cases and client requests, which frequently requires the evaluation of urgent and complex situations and adaptation of procedures and processes to resolve such cases. Back-up function to Finance Assistant (G5) and Senior Finance Associate (G7).
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Responsibilities
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Procurement cards: Acts as Pcard focal point for issuance, certification and management of all Pcards for all entities in Rome.
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Master Data Management: Acts as MDM Focal Point Releaser and MDM Local Focal Point for all entities in Rome; ensure information and documentation for submitted requests are accurate, provide follow up on issues, and follow through until the request is completed by GSSC.
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Invoicing: Act as a Finance Local Focal Point to prepare, submit and monitor requests; respond to queries from GSSC and contract managers; liaise with GSSC to facilitate prompt resolution and submit vendor registrations in Service Gateway.
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Knowledge Management / Other Duties And Responsibilities: Support feedback collection and analysis for finance-related transactional cases; monitor dashboard reports; follow up on long overdue items; advise clients on issue resolution; analyze dashboards and KPIs to drive improvements; facilitate communications and workflow; provide backup support during peak periods; provide other operational technical support as needed.
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Qualifications
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Education
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Minimum requirements: Completion of secondary education is required.
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A university degree in Accounting, Finance or Business Administration is an asset.
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A professional qualification (e.g., CPA, ACA, ACCA, CIMA) from a professional accounting body would be highly desirable.
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Work Experience A minimum of six (6) years of relevant experience in contracting, finance, operations and/or other related technical fields is required.
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Experience with Microsoft Excel, SharePoint and PowerPoint is required.
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Experience with ERP systems, in particular SAP, is required.
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Experience in a multi-cultural environment is an asset.
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Experience in a UN system agency, large private or public company, or in a developing country and/or humanitarian context is an asset.
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Skills
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Knowledge of concepts relevant to the area of work, including rules and regulations, is required.
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Understanding of contracting processes and ability to apply policies and good practices in d