Overview
The Administrative / Accounting employee supports the operations of the accounting and administration department by performing administrative tasks that maintain efficient, accurate, and smooth office operations. The role includes bookkeeping, creating financial reports, analyzing account statements, updating account information in the database, processing invoices, and managing accounts receivable / payable as well as cost management files. The employee must be highly focused and rational, with basic knowledge of accounting disciplines and excellent analytical, verification, reporting, and communication skills.
Responsibilities
* In-depth knowledge of written and spoken English.
* In-depth knowledge of the MS Office software package.
* In-depth knowledge of Company accounting.
* Knowledge of ERP software.
* Great written and spoken communication skills.
* Problem solving skills (ability to independently solve problems).
* Experience in a similar role, at least 5 years, ideally in Service Companies.
* Experience with processing invoices, understanding of financial statements, payments, invoices, purchase orders, accounting.
Preferred but not mandatory
* Knowledge of written and spoken German.
* Knowledge of Odoo software.
* Knowledge of Ariba would be an asset.
* Knowledge of service contracts.
The Administrative / Accounting personnel must be able to
* Prepare and manage Company revenue / cost management files and report to the Service Line Manager.
* Arrange reporting, statistics documents, financial reports and analysis, economic overview including Company Cost / Profit Control.
* Verify contractually and process the incoming invoices. Liaise with Service Line Manager to prepare, verify and issue outgoing invoices to Clients.
* Arrange files, registry, checking and tracking of the Clients and Suppliers purchase orders (PO and PO budgets), invoices, worksheets and other connected documents.
* Arrange the necessary administrative documentation as supporting documents for the invoices.
* Liaise with the Company’s accountant to ensure adherence to fiscal and accounting legislation. General accounting duties. Maintain accounts payable and receivable and investigate potential business transaction discrepancies (e.g. overpayments and / or outstanding unpaid Client invoices).
* Prepare and upload wired payments in the online Company banking.
* Work independently on projects delegated by the Manager responsible for the service.
* Respect contractual and HR agendas delegated by the Manager responsible for the service.
* Prepare documents for meetings, brainstorming, and presentation of the Company.
* Archive and organize documents and manage records.
* Prepare documentation related to ISO, company rules and procedures.
* Perform other administrative / accounting work as requested by the Manager responsible for the service.
Employment details
* Contratto di lavoro : Tempo pieno, Tempo indeterminato
* Retribuzione : €1.800,00 - €2.000,00 al mese
* Benefit : Parcheggio libero
* Orario : Dal lunedì al venerdì, Turno diurno
* Tipi di retribuzione supplementare : Quattordicesima, Tredicesima
* Lingua : Inglese (Preferenziale)
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