Overview Job Description - Chief Accountant (HOT0BTS8). Location: Hilton Milan Hotel, Via Luigi Galvani 12, Milan *****.
The role aims to be recognized as a trusted advisor to finance team members and other hotel business partners. This role supports the finance lead to retain and train best-in-class finance professionals and assists in developing their finance team. It ensures a robust control and compliance environment and supports the hotel to maximize profit and contributes to implementing EMEA Operations Finance innovations and projects.
What will I be doing? The Chief Accountant will support all activities performed by the hotel's Assistant / Finance lead, including understanding financial performance, ensuring timely and accurate financial reporting and month-end closing activities, and reviewing monthly financial statements in accordance with GAAP, Uniform System of Accounts and Hilton policies and procedures.
Ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and contractual framework.
Business partner with all hotel finance team members and the Hotel Management team, and support the Assistant / Finance Leader in developing excellent working relationships across internal and external stakeholders, including Commercial, IT, Procurement, Operations, Shared Service Centers (where applicable).
In absence of the Assistant Finance Manager/Director, assume responsibilities.
Participate in all relevant Finance training and development programs.
What are we looking for? JOB ROLES:
Directly manage some AP transactions and cash management
Supervise and maintain the books of the hotel(s) on a daily basis
Ensure the accuracy and completeness of all transactions and proper recording in the books in a timely manner and in the correct period
Ensure all balance sheet transactions are accounted for, documented and properly reconciled
Fully conversant with the Hilton standard chart of accounts and correct usage
Ensure accounting records comply with local laws and regulations and Hilton Policies and procedures
Ensure the month-end closing process is completed and timely preparation of all required financial reports for review by the Hotel Finance lead
Ensure accurate and prompt month-end and year-end closing of the books of accounts
Assist in the completion of forecasts as instructed
Assist in the preparation of monthly financial reports and schedules as directed, required by management and owners
Familiar with duties and procedures of other finance team members over whom the role has supervision
Assist and coordinate the internal and external audit process
Assist in ensuring compliance with legal and taxation legislation
Hands-on and active in daily activities within the department, supporting team members as required
Assist the Finance Department Head in providing financial information to aid decision making
Contribute to team members' development and training programs
Coordinate departmental leave and cover during team member absence
Maintain a pleasant working environment and productive, efficient work practices within the Finance team
Ensure internal accounting control procedures are adhered to and communicate weaknesses to the Finance Lead
Maintain an up-to-date filing system
Handle requests and enquiries in a timely, efficient and friendly manner
Review invoices and posting documents for proper account coding
Lead the month-end process relating to stocks, creditors, pre-payments and accruals with all accounts reconciled
Ensure Balance Sheet accounts for stocks, pre-payments, creditors and accruals reflect assets and liabilities accurately
Maintain Fixed Cost Register and ensure contracts are fully reflected
Review, clarify and code corporate, affiliated charges and Hilton fees
Post selected journal vouchers
Prepare and review vendor tax registers, declarations and any legal accounts payable requirements
Upload payment files to online banking (if applicable) and ensure timely payments
Review and post payroll-related month-end accruals, overtime, vacation, bank holidays and other paid leaves
Spot Checks: Compare employment contracts to data sources (GL/Payroll System) and ensure accuracy
Support Assistant in month-end processes as necessary, e.g., journal entries, balance sheet reconciliations, review journal entries
Assist in communications and preparation of documentation needed by internal/external auditors
Prepare journal entries for all bank accounts and maintain proper documentation for all bank movements
Prepare and submit fiscal statistics in accordance with local law
Ensure timely delivery of invoices within three working days and that all city ledger invoice batches are posted and reconciled daily
Ensure posting of invoices uses correct debtor codes
Ensure all advanced payments received are properly recorded
Review month-end aging reports and ensure all reports reconcile with the general ledger
Perform any additional tasks to ensure hotel functions run smoothly
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