Overview
Do you thrive at the intersection of administration, business support, and day-to-day operations?
As an
Operations & Administrative Coordinator, you will combine office operations, executive assistance, and commercial and accounting support, working closely with finance, sales, project teams, and external partners. This is a hands-on role with broad responsibility and real impact – ideal for someone who enjoys variety, takes ownership, and wants to contribute to both operational excellence and business growth. As the company grows, you’ll be a key support function, helping ensure accuracy, efficiency, and strong collaboration across the organization. What does Element Logic offer? Innovative and creative workplace in a growing business. Flexibility is offered through a hybrid work approach for roles that can be performed remotely. Individual skills development plans. Complementary healthcare. Lunch vouchers (Satispay). Market competitive wages and benefits including insurance, pension plans, and more.
Responsibilities
Office & Operational Administration Oversee office-related administration, including contracts for offices, company cars, mobile phones, health insurance, and other operational services. Coordinate practical arrangements such as catering and other logistical needs as required. Take ownership of a wide range of administrative and operational tasks, ensuring efficiency and continuous improvement. Provide executive and administrative support to management. Business & Commercial Support Support the sales function by organizing sales events and managing contacts with stakeholders. Build and maintain strong, collaborative relationships with clients, suppliers and colleagues at all levels, both internally and externally. Accounting & Finance Support Manage daily financial administration, including supplier and customer invoicing, delivery notes, and transfers in the ERP system (Dynamics). Handle supplier invoices through ExFlow and prepare customer invoices in collaboration with project managers and customer service teams, including recurring revenue invoicing. Support financial processes and compliance by maintaining accurate documentation and working closely with the finance team. Desired skills and experience Bachelor’s degree in business administration or similar discipline; relevant working experience may substitute for formal education. Minimum of 3 years’ professional experience in an administrative or business operational position. Strong organizational, prioritization, and time management skills. Ability to work independently with minimal supervision and manage a broad scope of responsibilities. Comfortable using Excel and other relevant systems. Proactive mindset with the ability to take initiative and anticipate needs. Positive, flexible attitude and willingness to engage in a variety of tasks and projects. Professional proficiency in both Italian and English, written and spoken.
Who are we looking for?
You are a highly organized and dependable professional who enjoys working with a broad scope of responsibility and being a key support in daily operations. You are comfortable balancing structured financial tasks with administrative and practical activities, and you take ownership of your work with a high level of accuracy and discretion. You are proactive, independent, and solution-oriented, with the ability to anticipate needs and adapt to changing priorities in a fast-paced environment. Place of work:
Arceto, Reggio Emilia Start date:
To be agreed upon Form of contract:
Permanent employment Salary range:
€40.000 - 45.000 RAL (based on experience and skills). An additional bonus scheme on top completes the compensation package. For further questions about the position or process, contact
Emilia Vera
by email: emilia.vera at elementlogic.net. Be yourself, in your element. At Element Logic, our people are our greatest resource. We provide equal opportunities and welcome applicants regardless of age, race, ethnicity, gender identity and expression, sexual orientation, language, national origin, mental and physical abilities, religious and political affiliations, stage of life, or family circumstances. We value diverse perspectives and life experiences in the workplace. About Element Logic Element Logic is a global technology company specializing in intelligent warehouse automation. Since its founding in 1985, the company has grown to employ over 950 people across 30 countries and is a leading AutoStore partner worldwide. Element Logic is known for its commitment to innovation and people-centric approach, enhancing warehouse performance through advanced technology, software, and tailored solutions. The company focuses on intralogistics and supports organizations in achieving efficiency, accuracy, and scalability in logistics operations. In 2024, Element Logic reported revenue of EUR 549 million.
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