Personal assistant - categorie protette art.18/99 (milano)

**WHO WE ARE**:
Etinars is a **values-focused** company with **multi-year experience**, specialised in the **recruitment** of professionals for **niche markets** - managing the **full life-cycle** of specialist and executive-level hires.
At Etinars, we genuinely care about who you are and what you need.
We place great emphasis on fostering **robust, enduring connections** built upon **trust** and **transparency**.
Our approach ensures a **swift journey**, leading you hand in hand towards signing your next **career step**. **WHAT WE ARE LOOKING FOR**:
**Personal Assistant - Categorie Protette art.18 L.68/99** Join our client’s **elite team** in Rome, supporting key activities for **European space programmes**. The company is a **long-standing partner** of major **space institutions**, with deep expertise in **IT systems**, **operations** and **engineering support** for **ground segment infrastructures**. We are looking for a motivated **Personal Assistant - Categorie Protette art.18 L.68/99** who is eager to develop their career in a **dynamic, international environment** and provide **high-level support** to **senior European executives**. A minimum **B2 English level** is required. **YOUR TASKS**:
In this role, you will support **two senior executives** with **European responsibilities (Space Managing Director and Business Development Director)**, ensuring **smooth operational coordination** and acting as a **trusted organisational partner**. Your tasks will include: - Managing **complex calendars**, **priorities**, and **scheduling** for two senior leaders. - Organising **international and domestic travel** arrangements, **logistics**, and **documentation**. - Preparing, proofreading, and coordinating **documents**, **presentations**, and **sensitive communications**. - Supporting executives during **European leadership meetings** (3-4 in-person events per year). - Ensuring effective **follow-up** on **actions**, **deadlines**, and **internal workflows**. - Acting as the **point of contact** between senior leadership and internal/external stakeholders. - Coordinating **meetings**, **agendas**, and **minutes**; ensuring timely distribution of materials. - Handling **confidential information** with **discretion** and **professionalism**. - Managing **administrative tasks** related to **office organisation**, **internal processes**, and **executive support**. - Providing **ad-hoc support** based on organisational needs, with **flexibility** when executives are travelling. **YOUR SKILLS AND EXPERIENCE**: - Registration under **Categorie Protette art.18 L.68/99** (mandatory). - Proven experience in **administration or** **executive assistance**, **office management**or similar roles. - Strong **organisational**, **prioritisation** and **multitasking** skills. - Excellent **communication skills** and **high attention to detail**. - Professional proficiency in **English (B2 minimum)**; knowledge of an **additional European language** is considered an asset. - Ability to work effectively in a **fast-paced**, **international**, **multicultural environment**. - **Discretion**, **reliability** and a **proactive mindset**. - Strong **digital** and **document-handling skills** (MS Office and collaboration tools). - **Flexibility** in adapting working presence onsite when required for **executive needs** or **events**. **EXTRA INFORMATION**:
**Location**: Rome (**Anagnina Area**), Italy
**Contract**:Full-time**, **permanent**
**Work location**:Hybrid** in a **secure** and **international environment** (2 days onsite + flexibility to increase onsite presence based on organisational needs)
**Start**: Not later than **31/12/2025**
**Travel**: Approx. **3-4 short trips per year** for **European leadership meetings** (not required to travel with executives on all their trips).
**Corporate benefits**: Competitive **corporate benefits** package
Participate in **exclusive company events** and **networking opportunities**
Work on **groundbreaking space industry projects** with **international impact**
Exciting **career opportunity** in a **specialised** and **highly innovative** field Please note that, due to the sensitive nature of the data involved, this position is currently available only to individuals who meet the following criteria: - **EU Citizens** - **Non-EU Citizens** already based in the EU with a valid **work permit** Once we receive your CV, we will take time to evaluate it carefully. Should there be a match for this or any other position at Etinars, we will be in touch with you. If there is no match now, don’t worry — we will keep your CV in consideration for future vacancies! At Etinars, we are committed to supporting a **Diverse and Inclusive Community**. If you identify as part of it and you meet the minimum criteria for the job, you will be given the opportunity to demonstrate your abilities at an interview.