Job description:
* Streamline all administration policies, procedures and management including office management, fixed assets management, mobile phone, company car, business insurance, ticket/hotel/accommodation, business trip expenses, meeting/annual party events, team building, employee recognition and so on; Facilitate the improvement office operation efficiency through local, region and HQ.
* Ensure to align all local admin related compliance including office insurances and Health & Safety.
* Manage day-to-day administration actives including office management, invoice process, purchasing, stationary, company car/mileages, fixed assets, SIM card, accommodation management and access control.
* Manage office budget to ensure all cost reasonably spent.
* Facilitate team atmosphere and organize team building events; Support business the meetings or events, e.g. town hall meetings, roundtable, annual party.
* Assistant to senior leaders and manages business schedule, expenses, communications with local depts and HQ.
* Admin vendor assessment and PSL selection as well as payment.
* Company vehicles arrangement and insurance maintenance. Order office supplies; maintain service agreements with vendors; submit and reconcile expense reports. Assist in office/equipment maintenance and daily operations.
* Maintain monthly contact lists and staff attendance for company daily list.
* Company qualification certificates change and annual review.
* Monitor and secure lease, service, equipment, supply and travel contracts consistent with Global guidance and to meet needs of business requirements.
* Answer and direct phone calls; receive and register coming mails; provide general support to visitors.
* Other administration duties as assigned by line manager.
Requirements:
* Good knowledge in MS Office.
* Proven admin experience with in-depth understanding of high-quality service.
* Experience of working in a multicultural, international, fast-moving changing environment.
* Excellent communication skills along with an engaging telephone manner, to maintain a calm courteous and professional manner.
* Have self-motivational and Can-do attitude; Excellent organization and coordination skills.
* Ability to work both on a team and independently to deliver results.
* Proficient in Chinese, Italian and English, both written and verbal.