PpbrstrongGeneral Role Description /strong /ppProcess, expedite, and ship equipment, software, and documentation to integrators, vendors, and clients worldwide, ensuring that contract and trade compliance requirements are met. /ppstrongKey Responsibilities /strong /ppstrongProject Setup in Oracle /strong /pulliEvaluate commercial Terms and Conditions (TC's) of client contracts and Purchase Orders (PO’s); resolve, refer, or escalate discrepancies and omissions to appropriate personnel as necessary. /liliCompare ERP data to contracts and PO commercial TC's, identify errors and omissions, and notify appropriate personnel. /liliEvaluate all client PO/Contract requirements related to shipment of equipment, including, but not limited to, billing and revenue milestones, payment securities, shipment and documentation requirements; manage all efforts to execute; and escalate issues to Senior Project Coordinator as necessary. /liliCreate import/export documentation for international shipments in compliance with all applicable laws and trade regulations. /li /ulpstrongBank Guarantees /strong /pulliGenerate draft Bank Guarantees (BG), and submit to Manager for approval. /liliExecute the BG, as approved by the manager. /li /ulpstrongProject Co-ordination and Logistics /strong /pulliOverall responsibility for the Coordination and management of Project related activity from point of sale through to import and delivery from manufacturing facilities in Tokyo, China and India to delivery at Site within the EMEA territories. /liliCoordinate efforts of a cross-functional team of client, supplier, packer, freight forwarder, carrier, and customs broker, to ensure timely delivery of product /liliPreparation of Import and contractual compliance documentation Monitor project schedules, identify high risk shipments, and recommend and implement solutions /liliCreate, manage, issue, and reconcile invoice milestones including deferrals, multi-currency and taxes across multiple projects. /liliRecord revenue in ERP, verifying contract requirement fulfilment with project leader and/or engineering managers when necessary. /liliEnsure client issues related to commercial documents, invoices, receivables, PO, and schedules are resolved and communicated to clients, escalating to Manager as necessary. /liliIdentify, resolve and communicate resolutions to client delivery issues, escalating unresolved issues to Manager. /liliAdvise Sales Managers, Project Managers, and clients on proper information required to generate LC's, SBLC’s and Surety Bonds that are executable and complete, as assigned. /liliAdvise company personnel on appropriate methods to set up and execute orders and change orders, efficiently and cost effectively. /liliCreate and monitor billing related milestones over the course of the project lifecycle, updating the ERP accordingly. /liliArrange the most cost-effective means of domestic and international shipping and storage, based on the project requirements, negotiating where appropriate for optimal cost, quality, and schedule /liliMonitor project schedules, identify high risk shipments, and recommend and implement solutions. /liliAnalyse freight forwarder’s packing schedule, assist in level loading their factory and forecasting upcoming packing/shipping workload, as necessary. /liliCoordinate efforts of a cross-functional team of client, supplier, packer, freight forwarder, carrier, Trade Compliance, customs broker, and BU operations team to ensure timely delivery of product /liliAdvise internal personnel on international trade requirements to ensure commercial documentation is compliant. /liliReview and approve freight forwarder invoices. /li /ulpstrongReporting and Analysis /strong /pulliReview assigned business reports, identify potential problem and risk items, validate with appropriate personnel, recommend and implement solutions, and make necessary corrections. /liliRun export determination process, and research and resolve identified errors /liliGenerate commercial invoices, packing lists and other required documentation and supply to internal and external project stakeholders. /liliDetermine total freight cost exposure of projects and provide to project operations and sales personnel when necessary /li /ulpstrongGeneral Employee Accountabilities /strong /pulliBring full effort to complete tasks assigned by manager. /liliGive manager best advice. /liliGive earliest notice when work cannot be delivered as specified. /liliCooperate and collaborate with peers and interact cross-organizationally as specified by manager. /liliExemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment /liliComply with all Company policies, practices, and procedures and all regulations and laws. /liliFormulate recommendations for improvement proactively. /liliEnsure effective utilization of business tools and processes /li /ulpstrongMinimum Qualifications /strong /pulliBachelor’s degree in related field or equivalent education and/or work experience /lili1 year of experience in project coordination or internal/external client service /liliDemonstrated knowledge of contract terminology /liliExcellent keyboarding and computer literacy skills /liliDemonstrated successful working relationships with clients, suppliers, and other internal and external contacts /liliDemonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills. /liliDemonstrated continuous improvement in areas of responsibility. /liliProficiency in Microsoft Windows, Excel, Word, Outlook, and an ERP /liliAvailability to travel /li /ulpstrongPreferred Qualifications /strong /pulliDemonstrated experience reviewing and evaluating contract TC’s, including billing terms, penalties, contract value, milestone payments, BG’s, and International Commercial Terms (INCO) /liliDemonstrated experience requiring application of international shipping policies /liliProficiency in an international shipping document creation and/or trade management software /liliProficiency in Oracle E-Business Suite Projects and/or Order Management /li /ul /p #J-18808-Ljbffr