Grant & Operations Officer
Company Description
We are ROMBO AI, a young company with extensive experience in AI, specializing in spectral analysis using magnetic resonance with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize human relationships and intellectual freedom, aiming to build a company with high talent density, inspired by the “no rules rules” culture.
Role Description
As a Grant & Operations Officer, you will have a hybrid role that combines strategic support in funding and project management with hands-on operational coordination. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can make things happen and help the CEO stay focused on growth and innovation.
Main Responsibilities
Funding & Administration
- Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
- Draft and submit grant proposals, business plans, and project documentation
- Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
- Interface with partners, consultants, and funding bodies
Operations & Executive Support
- Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
- Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
- Support the CEO in daily operations and communications
- Coordinate small internal projects and ensure smooth company workflows
- Be the go-to person for “getting things done” efficiently and autonomously
Qualifications
- Master's degree in Economics, Management Engineering, Law, or related disciplines
- 2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms
- Strong knowledge of public funding frameworks (EU, national, regional)
- Excellent organizational and problem-solving skills, attention to detail, and discretion
- Fluency in Italian and English, both written and spoken
- Confident with tools like Excel, Google Workspace, and online platforms
- Self-starter mindset, comfortable working in flexible and fast-changing environments
What we offer
- Contract: permanent position or freelance collaboration, depending on profile
- Location: hybrid (Cagliari) - No REMOTE
- Work environment: flexible, humane, and trust-based (no rules rules)
- Autonomy: direct collaboration with the CEO, real decision-making freedom
- Continuous learning: access to training on funding, operations, and management
- Career growth: evolve toward Operations Manager or Chief of Staff role
- Perks: birthday day off, food voucher, on-campus kindergarten