Personal Assistant / Executive Assistant to CTO Objective and KPIs Enable CTO to operate exclusively in his genius zone (leadership, technology, strategic relationships) by owning 80% of his current communication and administrative workload while maintaining or improving quality standards across all managed areas. Numerical targets to be defined during work, but they will aim to: Free ~10-15 hours per week on tasks in the AORs below Increase communication and relationships management bandwidth to 30-50 people weekly Adopting new AI tools or products for repetitive routines and tasks Areas of Responsibility Inbox and correspondence management Triage, answer autonomously or prepare answer drafts to the incoming emails, social networks messages, personal messengers, Slack messages, etc Social media management - scheduling posts, collecting feedback, answering to the comments Calendar and schedule management Protect planned calendar schedule. Resolve meeting conflicts, rescheduled meetings, communicate changes from the CTO side to the other parties Travels and events management Organize travels and events (bookings, flights or other transportation), meetings coordination, venue / restaurant bookings, etc Relationships management Follow-ups and reminders regarding messages to people in my network Research and running cold outreach campaigns to the interesting groups of people, i.e. specific AWS representatives in Madrid Updates and maintenance in business development systems like Hubspot CRM Personal and family tasks and duties Research and organization of travels, vacations, doctors, education for multiple family members Research and organization of household services, vendors or staff (i.e. cleaning, nanny, electrician etc) - may involve phone calls Monthly tax reporting organization (invoices collection and uploading) General systematization and organization with focus on AI Keeping main working environments from email to Notion clean and organized and up-to-date Spotting systematic patterns and suggesting ways to resolve them with AI tools (i.e. answering with the same messages or automated research or getting unread messages at Linkedin with Perplexity) Write and update AI prompts for recurring tasks Skills Inbox triage & async comms mastery (email, Slack, WhatsApp, LinkedIn) AI-tool configuration (Make, Notion AI, GPT prompt engineering) High-stakes calendar orchestration across multiple time-zones Vendor & contract negotiation Project-management frameworks (OKR, Kanban, PARA, GTD) Executive-level written English; strong business Spanish; Russian and/or Ukrainian is a plus Knowledge Familiarity with modern AI productivity stacks (ChatGPT, Anthropic, Perplexity, Superhuman, Reclaim, etc.) EU—especially Spanish—travel, invoicing, and basic tax-compliance norms Social-platform algorithms & scheduling tooling for LinkedIn / X Experience ~2 years as a Personal Assistant / Executive Assistant / Project Manager Living / studying / working experience in EU, ideally in Spain Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries IT Services and IT Consulting J-18808-Ljbffr