Additional Information
Job Number26053757
Job CategoryFinance & Accounting
LocationThe Lake Como EDITION, Via Regina 41, Cadenabbia di Griante, Como, Italy, 22011
ScheduleFull Time
Located Remotely?N
Position Type Management
The Lake Como EDITION
Nestled along the western shore overlooking the Bellagio mountains, The Lake Como EDITION combines striking design and Italian warmth with a sophisticated luxury lifestyle experience. Lake-view rooms and suites, indoor and outdoor restaurants and bars, a unique floating pool, and a spa sanctuary deliver an unforgettable escape.
JOB SUMMARY
Supports the property by entering payroll data into the computer, auditing payroll data and maintaining files and records to produce accurate payroll period reports in accordance with hotel standards. Engages in ongoing auditing activities to verify the accuracy of payroll records and information. When needed, provides information to other departments regarding payroll-related issues and questions. Primary responsibilities include preparation and analysis of the financial reports and reconciliations, internal and external reporting, audit and control, asset and liability reconciliation, working capital and cash control.
CANDIDATE PROFILE
Education and Experience
- High school diploma or GED; 1 year experience in the finance and accounting or related professional area.
SKILLS AND KNOWLEDGE
- Hotel Operational Finance knowledge – previous Asst DOF or smaller hotel Director of Finance
- Numeracy - using mathematics to solve problems, calculations, presentations etc.
- Computer Skills – Strong computer skills, particularly Excel and preferably Opera, PeopleSoft, Micros
- Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
- Writing - Communicating effectively in writing as appropriate for the needs of the audience.
- Economics and Accounting - Knowledge of economic and accounting principles and practices, P&L; statements, operating budgets, forecasting and scheduling, and the reporting of financial data.
- Management of Financial Resources - Determining how money will be spent to get the work done, and accounting for these expenditures.
- Analytical/Critical Thinking - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
- Purchasing and Materials Management - Knowledge of practices and procedures needed to maintain material, equipment and supplies; including vendor identification and contract negotiation, supply requisition and purchasing, and inventory control (e.g., accounting and budgeting).
CORE WORK ACTIVITIES
Managing Payroll Tasks and Policies
- Maintains knowledge of and complies with all payroll policies and procedures.
- Maintains knowledge of computer system and manual procedures used for payroll functions.
- Maintains knowledge of correct maintenance and use of equipment used for payroll functions.
- Maintains confidentiality of all information regarding payroll records.
- Sets up and organizes workstation with designated supplies, forms and resource materials. Reports shortages to manager.
- Responds to employee inquiries regarding paychecks according to department procedures.
- Enters new employee records in payroll system from information received from Human Resources, creates a file and includes all designated forms and data.
- Reviews all P.A.F.'s for complete information and ensure accuracy of figures; resolves discrepancies with Human Resources. Inputs information using appropriate codes with total hours to be paid.
- Deletes terminated employees from payroll system after printing employee's final check with specified deductions.
- Enters authorized status changes (rate, job, exemptions, etc.) and terminations as received from Human Resources.
- Maintains vacation accrual and sick pay records and authorize requests when applicable and approved by Human Resources.
- Inputs payroll from weekly summaries and pay request for, balancing to each department’s total.
- Inputs or updates employee deductions (i.e. garnishments, advances, insurance, 401(k), etc.).
- Calculates tip allocations for all tipped employees.
- Processes rate changes and transfers following hotel standards and files within one week of receipt.
- Backs up transaction files and transmits by the time and date according to Finance procedures.
- Reviews payroll register form for accuracy.
- Copies/prints reports as directed and distribute to Human Resources, Assistant Director of Finance and Director of Finance.
- Completes month-end payroll functions.
- Processes authorized manual checks as needed, following manual check procedures.
- Maintains accurate record of all issued checks and ensures security of all unused checks.
- Processes paycheck adjustments after reconciling discrepancy and posts adjustment in payroll system using designated code. Generate new check according to Finance procedures.
- Provides direction and assistance to other organizational units regarding accounting, payroll policies and procedures and efficient control and utilization of financial resource
Achieving Business Results
- Works through own team and influencing department managers to ensure appropriate controls are in place to manage business risks.
- Sustains a work environment that focuses on fair and equitable treatment and associate satisfaction to enable business success.
Assists in Conducting Strategic Planning and Decision Making
- Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
- Advises the Cluster Executive committee on existing and evolving operating/financial issues.
- Provides on going analytical support (e.g. monitoring the operating department’s actual and projected sales and profit and coaches management team to ensure financial goals are met and opportunities are identified and addressed).
- Produces accurate and timely financial reports to support effective decision making.
- Provides meaning or context to the financial results.
Managing and Conducting Human Resource Activities
- Facilitates critique meetings to review results with management team.
- Celebrates successes and publicly recognizes the contributions of team members.
- Leverages strong functional leadership and communication skills to influence the management team and to lead own team.
- Establishes and maintains open, collaborative relationships with associates and ensures associates do the same within the team.
- Creates a working environment that enables the retention of top talent and where individuals perform at their best.
- Verifies that team members are cross-trained to support successful daily operations.
- Conducts annual performance appraisals with direct reports according to Standard Operating Procedures.
- Encourages open dialogue between team members.
- Assigns team members and other department managers clear accountability to accomplish goals.
- Uses all available on the job training tools for associates.
- Manages internal, external and regulatory audit processes and ensures compliance with Standard Operating Procedures (SOPs), verifying that hotel policies are administered fairly and consistently.
- Verifies that disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
- Generates and reviews financial reports that are linked to the plan’s financial goals.
- Verifies that tax rates used for sales/use tax are current and proper amounts are collected and/or accrued.
Additional Responsibilities
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Demonstrates self confidence, energy and enthusiasm.
- Manages group or interpersonal conflict.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Manages time and possesses organizational skills.
- Presents ideas, expectations and information in a concise, organized manner.
- Uses problem solving methodology for decision making and follow up.
- Makes calls if necessary.
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
EDITION Hotels combine the visionary genius of boutique hotelier Ian Schrager, the service delivery of a world-class luxury hotel, and the global reach of Marriott International to create an entirely new experience in the world of hospitality. EDITION delivers the best of both worlds in a delicate balancing act – polish with personality, perfectionism with individualism, and comfort with charisma and charm. The brand targets sophisticated, knowledgeable consumers who understand quality, originality, design, and service excellence, but who want it without limitations – breaking the bounds of convention and demanding an attitude and a feeling wrapped in a package that showcases the exceptional.
But to create this magical experience, we need you. We are looking for outgoing, authentically amazing people who are looking for a place to work that inspires them, challenges them and makes them proud to come to work. A place where service comes from the heart, not from a handbook. A place that delivers a never-ending theatrical performance that continuously delights and enchants each and every one of our guests.
We invite you to join us today. In joining EDITION, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.