Overview
The person will be the only Office Manager for an office of around 40 persons.
Responsibilities
* Handling of mail, packages, registered letters, and fines
* Management of office break areas
* Coordination with office suppliers
* Telepass administration
* Arrange for Company car fleet - Ayvens
* Arrange for Fuel cards
* Certified email (PEC) monitoring - renewals
* Documents for signature - handwritten + p7m
* Arrange for Meal vouchers (Ticket Restaurant)
* Arrange for Travel booking - Egencia portal
* PowerPoint presentations
* Amazon orders
* ServiceNow orders
* IT issues
* Bookkeeping of financial statements
* Expense reports f
* Downloading company records (Visure)
* Downloading databases
* DHL shipments
* Invoice control via tax register (cassetto fiscale)
* Ortomercato access - Foody portal
* New SIM cards / phones
* Sending withholding tax certificates (CU) to suppliers
* Gadgets / transfers / marketing materials
* 2026 advertising offers - magazines
Qualifications
The ideal candidate is an Office Assistant or Office Manager with at least 3 years of experince.
Mandatory : fluent in english and in italian.
Contract and environment
We offer a Temporary contract of one year, monday-friday with one day of smartworking.
Internatilonal and collaborative environment.
Office Manager for Maternity Leave replacement
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