ABOUT THE ROLE
The H&S Manager acts as RSPP (Responsabile del Servizio di Prevenzione e Protezione dei rischi) as defined by Italian law.
They are responsible for implementing the group’s H&S “OPS & Fit Out” program in Italy, working closely with all stakeholders: Data4 staff (especially Operations and Fit Out teams), contractors, clients, etc., in compliance with all applicable regulations and as part of a continuous improvement approach.
KEY RESPONSIBILITIES
Strategy:
* Participate in the review of the H&S policy
* Contribute to the development and review of the annual H&S program
* Define and lead the organizational structure (H&S committee, meetings, processes, KPIs, etc.) for deploying the H&S program
* Collaborate closely with the H&S Manager “Construction” Italy on interface topics between Construction, Fit Out, and OPS, as well as H&S awareness initiatives
* Work with H&S peers in other countries to improve processes and define best practices
* Report to the Group H&S Manager on implementation status and escalate any difficulties to jointly define solutions
* Identify risk factors, assess risks, and implement health and safety measures in compliance with legislation
* Develop and maintain safety procedures
* Propose and organize training and information programs for employees
* Participate in H&S consultations and annual reviews
* Provide employees with clear information on:
* General health and safety risks
* Emergency procedures (first aid, fire, evacuation)
* Designated emergency personnel
* RSPP staff and occupational doctor
* Specific risks and corresponding prevention rules
* Hazards from dangerous substances (if applicable)
* Prevention and protection actions implemented
On-site Activities:
* Conduct H&S audits and log findings in JIRA
* Ensure risk analyses for High-Risk Activities (HRA) are completed and that related measures are integrated into MOPs
* Assign green/yellow/red safety cards as appropriate
* Conduct Root Cause Analyses (RCA) for incidents and near-misses
* Oversee H&S action plans and track via JIRA
* Define and implement H&S awareness actions and tools
* Create H&S procedures, instructions, posters, etc.
* Propose and manage appropriate PPE for Data4 employees
* Lead evacuation drill planning and execution
* Contribute to the update of the Fire Safety Plan
Administrative Tasks:
* Monitor regulatory compliance and maintain awareness of H&S legal updates
* Update regulatory documents and those required by the Integrated Management System (IMS), e.g., Risk Assessment Document, Prevention Plans
* Ensure ISO 45001 compliance across countries where the group operates
* Maintain H&S dashboards and KPIs
* Manage the H&S document database to ensure proper organization and accessibility
* Propose training actions for Data4 teams
* Contribute to the improvement of H&S tools
* Participate in the annual H&S budget planning
* Manage OPEX and CAPEX files related to H&S initiatives (quotes, purchase orders, invoice tracking, etc.)
* Serve as the H&S point of contact for safety committees, labor inspectors, and official/legal entities
* Represent and defend Data4’s H&S positions with clients and contractors
RESPONSIBILITES IN TERMS OF IMS CERTIFICATIONS
Respect and enforce certification policies in terms of:
* H&S:Respect and enforce health and safety rules.
* Environment:Respect and enforce environmental policies.
* Information security:Respect and enforce information security policies
* Energy:Respect and enforce the policy of reducing energy consumption.
REQUIREMENTS
Education & Experience
* High school diploma (minimum) plus certified completion of training courses on workplace risks and safety, including:
o Risk prevention
o Ergonomics and stress
o Organizational and technical-administrative management
o Communication and trade union relations
OR
* Experience in one of the above H&S roles for at least six months before August 13, 2003, along with appropriate training
OR
* A degree in one of the following fields: L7, L8, L9, L17, L23 or a Master’s in LM26, or an equivalent recognized qualification
* Minimum 5 years’ experience required
* Proven experience in operational H&S management on technical sites involving construction, industrial building management, contractors, and client operations
Technical Skills
* Ability to understand and implement labor law and H&S best practices (e.g., INRS)
* Knowledge of and experience with ISO 45001
* Familiarity with continuous improvement tools: FMEA, 5M, Root Cause Trees, PDCA
* H&S audit experience
* Experience in project participation and methodology
* Fluency in written and spoken English is mandatory
General Skills
* Strong operational H&S culture
* Integrity, confidentiality, and ethics
* Excellent interpersonal skills
* Strong writing skills
* High attention to detail
* Analytical mindset
* Flexibility and adaptability
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