Senior Personal Assistant for VIP Principals in Venice Location: Venice, Italy (with regular travel across Europe and the Caribbean) Contract: Full-time, permanent, Italian employment contract Salary: €60,000 to €80,000 gross p.A., D.O.E. Start Date: As soon as possible Relocation: Relocation support will be discussed for the right candidate Role Summary: A Venice-based international titled couple with multiple residences, an active family office, and a renowned international cultural and environmental foundation is seeking an exceptional and experienced Senior Personal Assistant. This is not a traditional PA role. It is a high-trust, high-responsibility position at the centre of a sophisticated private ecosystem spanning Europe and the Caribbean. The Principal is a well-established titled individual within the international art world, a curator and patron, with foundation activities extending across Europe. This is an execution-led and operationally focused role. We are seeking a seasoned career PA who operates with absolute discretion, anticipates needs before they arise, and brings structure, warmth, and clarity to complex personal and professional landscapes. The ideal candidate will be a solutions-oriented problem solver with a hands-on mentality, exceptional emotional intelligence, and a down-to-earth personality. Key Requirements: Must-Haves 5+ years’ experience supporting UHNW individuals, families, family offices, or multi-residence households in Europe. Bilingual proficiency in English and Italian, with full command of both verbal and written communication. Strong advantage for French and Spanish. Proven ability to manage highly complex calendars, travel logistics, and sensitive information with impeccable discretion. Strong proficiency in Google Workspace, digital filing systems, spreadsheets, and basic bookkeeping. Valid driver’s licence and confident driving in Europe. Ability to travel regularly, sometimes on short notice. Not a 24/7 role physically, but requires a flexible, travel-ready mentality. A professional approach marked by emotional intelligence, warmth, and impeccable discretion. Experience supervising household staff, vendors, and contractors. A career PA with a genuine passion for the role, not someone seeking to transition into an executive or strategic position. Strong Advantage Deep understanding of Italian culture, bureaucracy, and municipal processes. International experience. Italian nationals with experience abroad who are looking to return to Italy are particularly encouraged to apply. Preferred Background Certification or practical experience in property administration, hospitality management, or bookkeeping. Background in multi-property oversight, yachting support, or complex travel logistics. Experience in philanthropic or cultural environments (museums, foundations, art institutions). Knowledge of insurance administration, car fleet management, and international medical documentation. Familiarity with Caribbean or Southern European service cultures. Why This Role? Work at the heart of a dynamic, international private world spanning art, culture, philanthropy, and luxury lifestyle. Be based in one of the most beautiful cities in the world, with regular travel across Europe and the Caribbean. Join a forward-thinking family office ecosystem with long-term career prospects and professional development. Gain exposure to global networks across art, culture, and environmental philanthropy. Competitive compensation package with relocation support for the right candidate. Key Responsibilities: Calendar and Scheduling Management Oversee complex calendars for multiple family members. Anticipate conflicts, coordinate personal, professional, and foundation-related engagements, and ensure timely preparation for all commitments. Family Office Liaison Serve as the bridge between the Principal and the family office on all financial and legal matters. Foundation Support Attend foundation meetings and events alongside the Principal to take minutes and create follow-up actions. Coordinate communication flow between foundation stakeholders, manage travel logistics for Madrid-based events, and support donor and partner relationship coordination. Multi-Property Coordination Manage vendor relations, maintenance schedules, and service providers across multiple residences. Supervise household inventories, utilities, upkeep, and ensure continuity of service standards across all properties. Household Staff Oversight Act as the central point of coordination between household staff and the Principal. Supervise housekeeping staff at the various residences: tasks, duty schedules, working hours, expenses, and performance. Travel Coordination Work closely with travel agents and third-party providers to organise flights, private transfers, accommodations, visas, and itineraries. Prepare travel packages and manage on-trip adjustments in real time. Bookkeeping and Financial Assistance Track household expenses, prepare monthly reconciliations, oversee petty cash, liaise with accountants, and ensure timely