Location Overview
Join our team in Aman Venice. Set in Palazzo Papadopoli, one of the city's eight monumental palazzos on the Grand Canal, Aman Venice embodies all that is sumptuous and sensuous about La Serenissima. Rococo works of art are offset by the contemporary restraint of Jean-Michel Gathy interiors, while private gardens – rare in this floating city – are overlooked by opulent dining venues and spacious suites. Just a short walk away from Piazza San Marco, Aman Venice offers the perfect place from which to explore this romantic city, and to discover the hidden gems of the city while floating away on a traditional gondola.
THE POSITION
The role will take care of general accounting activities together with the Accounting Team. In particular the general accountant will be in charge of the invoices registration as well as
MAIN DUTIES AND RESPONSIBILITIES:
* Please list in bullet points the main duties and responsibilities of the job
* Daily bank account control, verify and process accounts payable and accounts receivable transactions.
* Monitor credit card incoming, payment discrepancies, refunds, returns and miscellaneous charges.
* Daily check of Micros receips and control any discrepancies with opera transactions
* Collaborate daily with every department in order to organize purchasing
* Daily control on Purchase Oder vs Invoice before to input into the system and also fisically items quantity control.
* Recording supplier's and corporate' s invoices and verify billing input
* Control Electronical support system to download purchase invoices
* Produce Electronical invoice for receivable Italian invoices
* Codes invoices to proper General Ledger account number. Ensure all proper backups (purchase order, receiving records, etc.) are attached to invoices as Aman procedures. Research any discrepancies and requests for payment updates from suppliers.
* Produce offers for new items
* Found new suppliers to cut costs
* Process supplier payments
* Inventory count every months for KTC-DIN-SPA-HSKP
* Passive accounting and warehouse accounting supervision to manage the monthly inventory
* Reconcile weekly assigned costs accounts
* Prepare and input journal entries into general ledger
* Reconcile all department accounts monthly
* Prepare monthly accruals file with all the supporting documents for monthly closure ( all costs for every depts)
* Produce copies to Studio Danesin of each invoices every month end (one full day)
* Provide support for monthly management reporting and budgeting, intercompany statement invoice.
* Organize GM and other colleagues travel, pre book hotels and flights, in order to reach pro forma invoice and pre payments.
* Prepare the expense report collecting every recipes from GM or colleague to produce reimbursement.
* Supporting GM with private medical expenses, collecting and fill into BUPA system, in order to obtain rembourses.
BENEFITS
* Excellent growth and progression opportunity as an Events Professional in all Aman and Janu properties
* Company uniform, laundry service and meals tickets on duty
* Welfare plan in line with your contract package
* Complimentary nights and discounted F&B and Spa rates in all Aman an Janu properties