The Company
KIKO MILANO was founded in 1997 in Milan and since then has revolutionized how cosmetics are sold globally. We thrive to offer an incredible variety of products, textures & colours, a multi-sensorial experience in innovative technology yet always at an affordable price. Based in Italy, and truthful to its DNA, KIKO MILANO takes advantage of combining trustworthy quality, creativity and stunning aesthetics.
Your role at KIKO MILANO
We are looking for a Lease Administrator to join KIKO MILANO's Real Estate Team, reporting to the Global Lease Manager.
Such talent will ensure the well-functioning of the lease administration system, managing over 850 lease contracts across 18–20 KIKO countries. The role requires structured coordination, strong attention to detail and collaboration across departments such as Real Estate, Legal, and Finance at both HQ and country level.
In particular, you will:
Coordinate and manage global routines for lease contracts and appendices implemented across all directly operated countries
Ensure timely signature and upload of all lease contracts in the lease administration system
Maintain 100% accuracy of key data (e.G. expiry dates, break clauses, notices) in the system, aligned with physical contracts
Collaborate closely with Real Estate, Legal, and Finance teams to ensure consistency and reliability of lease-related data
Provide guidance and training to local functions for proper data entry and system usage
Monitor and improve lease administration routines and propose process optimizations
Consolidate, review, and secure payments related to leases, facilities and construction at HQ level
Support rent budgeting and forecasting processes
Understand accounting timelines and routines for payment cycles
Present data and summaries on a quarterly basis to internal stakeholders and management
Monitor external suppliers and track performance KPIs for landlords, facility managers and construction vendors
What you will need to succeed
5+ years of experience in lease administration, contract management, or similar roles within the retail industry
University degree in Law, Business Administration or equivalent
Familiarity with accounting practices and tools (e.G. SAP)
Fluent in English
Excellent organizational and analytical skills
We would love if you had
A structured, detail-oriented, and resilient mindset
Strong communication and interpersonal skills
Ability to work independently, manage multiple priorities and proactively solve problems
A collaborative spirit and solution-driven approach
KIKO si impegna ad ampliare i propri sforzi per garantire le Pari Opportunità e dedica una particolare attenzione all'integrazione delle persone con disabilità all'interno dell'azienda. Tutte le posizioni aperte in KIKO sono rivolte anche ai candidati appartenenti alle Categorie Protette l.68/99. I dati verranno trattati esclusivamente ai fini di Ricerca del Personale. Leggi l'informativa privacy riportata al link
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