Overview
The Administrative / Accounting employee is responsible for supporting the operations of the accounting and administration department of the Company by performing administrative tasks aimed to maintain an efficient, accurate and smooth running of the office operations. Administrative / Accounting employees conduct bookkeeping functions, as well as create financial reports, analyze account statements, update account information on the database, process invoices, and manage account receivables / payables as well as cost management files. They must be highly focused and rational, have basic knowledge of the accounting disciplines, as well as excellent analytical, verification, reporting and communication skills.
Responsibilities
* Prepare and manage Company revenue / cost management files and report to the Service Line Manager.
* Arrange reporting, statistics documents, financial reports and analysis, economic overview including Company Cost / Profit Control.
* Verify contractually and process the incoming invoices. To liaise with Service Line Manager to prepare, verify and issue outgoing invoices to Clients.
* Arrange files, registry, checking and tracking of the Clients and Suppliers purchase orders (PO and PO budgets), invoices, worksheets and other connected documents.
* Arange the necessary administrative documentation as supporting documents for the invoices.
* Liaise with Company’s accountant to ensure adherence to fiscal and accounting legislation. Geneal accounting duties. To maintain accounts payable and receivable as well as to investigate potential business transactions discrepancies (e.g. overpayments and / or outstanding unpaid Client invoices).
* Prepare and upload wired payments in the online Company banking.
* Independent work on the project delegated by the Manager responsible for the service.
* Contractual agenda and the HR agenda delegated by the Manager responsible for the service.
* Prepare documents for meeting, brainstorming, presentation of the Company.
* Archiving of the documents, document organization and management.
* Preparation of documentation related with ISO, company rules and procedures.
* Other administrative / accounting work based on the request of the Manager responsible for the service.
Mandatory qualifications
* A. in-depth knowledge of written and spoken English.
* B. in-depth knowledge of the MS Office software package.
* C. in-depth knowledge of Company accounting.
* D. knowledge of ERP software.
* E. great written and spoken communication skills.
* F. problem solving skills (ability to independently solving problems).
* G. Experience in a similar role, at least 5 years, ideally in Service Companies.
* H. Experience with processing invoices, understanding of financial statements, payments, invoices, purchase orders, accounting.
Preferred qualifications
* A. knowledge of written and spoken German.
* B. knowledge of Odoo software.
* C. Knowledge of Ariba would be an asset.
* D. knowledge of service contracts.
Additional role requirements
* The Administrative / accounting personnel must be able to
* It is not explicitly listed as a standalone requirement, but the following tasks are expected: Prepare and manage Company revenue / cost management files and report to the Service Line Manager.
* Arrange reporting, statistics documents, financial reports and analysis, economic overview including Company Cost / Profit Control.
* Verify contractually and process the incoming invoices. To liaise with Service Line Manager to prepare, verify and issue outgoing invoices to Clients.
* Arrange files, registry, checking and tracking of the Clients and Suppliers purchase orders (PO and PO budgets), invoices, worksheets and other connected documents.
* Arange the necessary administrative documentation as supporting documents for the invoices.
* Liaise with Company’s accountant to ensure adherence to fiscal and accounting legislation. Geneal accounting duties. To maintain accounts payable and receivable as well as to investigate potential business transactions discrepancies (e.g. overpayments and / or outstanding unpaid Client invoices).
* Prepare and upload wired payments in the online Company banking.
* Independent work on the project delegated by the Manager responsible for the service.
* Contractual agenda and the HR agenda delegated by the Manager responsible for the service.
* Prepare documents for meeting, brainstorming, presentation of the Company.
* Archiving of the documents, document organization and management.
* Preparation of documentation related with ISO, company rules and procedures.
* Other administrative / accounting work based on the request of the Manager responsible for the service.
Contract and compensation
Contratto di lavoro : Tempo pieno, Tempo indeterminato
Retribuzione : €1.800,00 - €2.000,00 al mese
Work schedule
* Dal lunedì al venerdì
* Turno diurno
Overtime and bonuses
* Quattordicesima
* Tredicesima
Language
* Inglese (Preferenziale)
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