PYOOX NET-A-PORTER GROUP is the world leader in online luxury and fashion that comprises a complete luxury retail ecosystem. To support the teams who are powering this ecosystem we have a global Corporate division consisting of departments including Legal, Finance, Human Resources, Security, Legal and CommunicationsSustainability. /ppOur Corporate division are now seeking a talented Executive Assistant to join the HR team. Some of the essentials for you to know are : /ppbHere is a breakdown of what you’ll be doing : /b /pulliAssisting Executive in their day-to-day activities for two Executive Committees;; /liliBe responsible for calendar and diaries management, scheduling and rescheduling meetings and appointments, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings; /liliHandle incoming and outgoing electronic / phone communications and all correspondence on behalf of the manager; /liliPreparing and editing correspondence; /liliCoordination of travel arrangements, itineraries and reservations working closely with the Travel team; /liliBe responsible for the manager’s travel expenses; /liliGreet guests and ensure meeting rooms are set up; /liliFull business administration; /liliPreparation of reading materials, report packs, prepare powerpoint presentations, agendas, take minutes at meetings, ensuring that minutes are prepared and distributed. Follow-up on actions from meetings, update contact database, liaise with relevant members of staff to ensure all information is correct. These activities will be carried out in both English and Italian; /liliAttend management meetings, with direct responsibility on agenda definition and meeting reports, and proactively manage team communication; /liliOrganize team offsite or other events, supporting with team building activities. /liliPrioritize and manage multiple projects simultaneously, monitoring the progress of various projects and following through on issues in a timely manner; /li /ulpbThe type of person we are looking for : /b /pulliBachelor’s degree in Modern Languages, Communication or Humanities; /liliMust be fluent in both English and Italian; /liliProficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel); /liliSignificant EA / PA experience at Director and / or Senior Manager level including experience of diary management and arranging travel and conference calls; /liliAbility to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts; /liliHigh levels of integrity and discretion; /liliExcellent organizational skills, eye for details, efficiency, with a good dose of common sense and initiative; /liliProven ability to work efficiently and proactively; /liliAbility at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes; /liliConfident to liaise with senior people both internally and externally. /li /ul #J-18808-Ljbffr