The Facility & Administration Specialist is responsible for managing all Pentax Italia facility activities and supports the Finance & Operations Manager in negotiating supplier contracts. The Facility & Administration Specialist also handle various administrative tasks, including managing employee expense notes.
Tutte le competenze, le qualifiche e l'esperienza necessarie per un candidato di successo sono elencate nella seguente descrizione.
Activities:Manage relationships with external service providers (facility management, maintenance, cleaning, security, utilities, office supplies, car leasing companies, fuels, laptops, mobile phones, switch board, printers and plants).Supervise office equipment, furniture, and company assets.Support the Finance & Operations Manager in the evaluation and possible renegotiation of contracts with suppliers.Support the Finance & Operations Manager in the data collection in Greenly platform.Support onboarding and offboarding processes from a logistical and administrative perspective.Manage the inventory process of demo, loaner, rental equipment, and other fixed assets.Monthly check of demos and loaners out more than 45 days.Management of internal disposition/scrapping process.Manage periodic waste declarations (MUD, Rentri, RAEE, Pile and so on).CONAI declaration.SIAF, Change form, ISO certificates preparation, approval, and archive in Quality System.Annual evaluation of suppliers' preparation, approval, and archive in Quality System.Check and approve purchase invoices in the System for the area of competence.Check employees travel expenses note.Bank guarantees submission to the bank and monthly reconciliation.Corporate insurance management
Qualifications
At least 3 years of Facility & Administration experience.Excellent English skills.Excellent knowledge of basic IT tools, such as Microsoft Office.Excellent interpersonal and communication skills. xlwpduy Residence in Milan territory.