Overview\nNABA is currently looking for motivated individuals for the role of Account Payable Specialist. Among candidates with equivalent qualifications and skills, preference will be given to those belonging to protected categories pursuant to Law 68/99.\nResponsibilities
Verify and register suppliers’ and teachers’ invoices, ensuring formal accuracy and compliance with purchase orders (for suppliers) and the online register (for teachers).\nCollect bank references (IBAN/SWIFT) and coordinate payments with the Treasurer.\nMaintain a digital archive of incoming invoices, prepare journal entries, and maintain correspondence with suppliers, teachers, and internal stakeholders to investigate discrepancies between expected charges and invoices.\nPrepare purchase requisitions for the Finance Team.\nEnsure that invoices present in “Cassetto Fiscale” are printed and classified; ensure invoices for “Goods and services” match with receiving records (total cost aligned with purchase orders).\nEnsure proper approval from requestor in case of minor discrepancies and ensure there are credit notes from suppliers or approval from Department Manager in case of significant differences.\nAssure that Teachers’ invoices are correct (VAT, Withholding Tax, social security reimbursement and presence of tax stamp) and amount invoiced is aligned to the online register in management software; these invoices are coded ready for registration.\nEnter all invoices in SAP and Nabagest and scan all invoices and supporting documents (e.g., report of hours worked in concurrence with the exams sessions); ensure paper and digital documentation is properly archived.\nAddress requests to suppliers for clarification of unexpected invoices, for issuance of credit notes, corrections of headings and/or VAT data, and/or internally in case of discrepancies between purchase orders and invoices.\nProvide support for teachers to issue accurate invoices by sending them instructions and tutorials.\nEnsure daily front office, telephone, and handling of the dedicated email service.\nEnsure that bank references are accurate and properly communicated to the Treasurer.\nPrepare JE for registration in SAP; if necessary, prepare purchase requisition for all purchases and follow up with Procurement department.
Requirements
Bachelor’s degree or High School Diploma in Accounting, Finance, Economics or related field.\nThe ideal candidate has 5+ years of proven experience in Accounts Payable or General Accounting roles.\nKnowledge of ERP systems like SAP and strong proficiency in MS Excel are essential.\nHe/She is a strong team player with excellent interpersonal and communication skills, proactive and solution-oriented mindset.\nFluency in Italian and good knowledge of English (written and spoken).
Conditions
Workplace: Milan (Romolo MM2)\nCompensation and contract: to be defined
How to apply\nIf you believe you meet these requirements, we encourage you to apply and join our NABA team.\nPlease, send your application and authorize the treatment of personal data in compliance with the GDPR 679/16.\nAccording to GDPR 679/16 we inform you that the treatment of Personal Data contained in your resume will respect the principles of legality, fairness and transparency and protection of your privacy and your rights. We only use the personal data we collect for the recruiting activities, such as your name, surname, address, email address, educational and employment background and job qualifications.