We're looking for an Executive Office Manager to join CCH Tagetik!
Location
Lucca / Milan / Barcelona / London hybrid.
Company
CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.
Position Overview
The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager – CCH Tagetik. This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM. The position ensures seamless management of the EVP’s agenda, drives cross‑functional initiatives, and fosters alignment across priorities, projects, and communications.
Key Responsibilities
* Executive Support :
o Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
o Prepare agendas, briefing materials, and presentations for internal and external meetings.
o Handle confidential information with discretion and professionalism.
* Chief of Staff Responsibilities :
o Strategic Alignment: Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
o Project Oversight: Drive cross‑functional projects, monitor progress, and elevate risks or delays.
o Decision Support: Provide data‑driven insights and recommendations to support executive decision‑making.
o Leadership Communication: Draft executive‑level communications, reports, and presentations for internal and external stakeholders.
o Meeting Effectiveness: Ensure leadership meetings are structured, outcomes documented, and follow‑ups tracked.
* Team Leadership & Management :
o Lead, mentor, and develop a team of 5 administrative professionals.
o Allocate tasks, monitor performance, and foster a collaborative, high‑performing environment.
* Operational Coordination :
o Oversee scheduling and logistics for leadership and key stakeholders.
o Ensure timely execution of administrative deliverables across departments.
o Manage budgets and resources for administrative functions.
Core Competencies
* Leadership & People Management: Ability to inspire and guide a team toward excellence.
* Executive Support Expertise: Skilled in managing complex schedules and priorities.
* Strategic Thinking: Align administrative activities with organizational goals.
* Project Management: Skilled in managing multiple initiatives and ensuring timely delivery.
* Communication Excellence: Clear and professional communication across all levels.
* Discretion & Integrity: Handle sensitive information with professionalism.
Qualifications
* Proven experience in administrative management and executive support for senior leaders.
* Experience in strategic coordination or Chief of Staff responsibilities.
* Strong organizational and time‑management skills.
* Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).
* Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
* Ability to work in a hybrid environment and collaborate across global teams.
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