Amazon Ads is seeking a self-driven, customer obsessed, detail-oriented Executive Assistant to support 2-3 Directors on the International Sales team. In this role, you will be responsible for keeping the organization's leaders and teams organized, informed, and on task through meticulous calendar management, scheduling, and collaboration with other Executive Assistants.
This exciting role requires exceptional planning and communication skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. Impeccable attention to detail, good judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are critical to success. As is a high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company. This is a Shanghai based role.
Key job responsibilities
Complex calendar management and coordination of high-level internal and external meetings
Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
Manage large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, offsites, etc.)
Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the global Ads org
Attend key meetings, tracking and helping drive completion of key deliverables, and following up on action items
Manage space for our China Ad Sales organization, including moves and reconfigurations
Improve morale, helping recognize first-rate efforts, having fun at work, and encouraging others to do the same.
Basic Qualifications
3+ years of senior level leadership support, or 1+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Preferred Qualifications
Experience in a fast-paced, high-tech company
Experience managing multiple calendars
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Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
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