Provides general administrative support in reception to leaders. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.
Responsibilities / Duties
* Provide a wide variety of professional administrative support in reception under limited direction of the supervisor.
* Schedule meetings, book conference rooms, order food / drinks, and manage the visitor process. Attend meetings to assist with presenting materials or taking notes as needed.
* Demonstrate good problem-solving skills. Be a team player and a fixer. Troubleshoot issues and serve as a point person for questions or guidance. Act as department focal point with external vendors and service providers.
* Manage meeting schedules and notifications for managers.
* Proactively handle conflicting meetings.
* Participate in initiatives and activities that contribute to team goals.
* Build rapport and effective relationships within Dow.
* Manage reception services, respond to requests from visitors and staff, and oversee visitor registration, including verification of access authorization and documentation.
* Create security badges for visitors and contractors.
* Register incoming drivers, maintain driver logs, and manage vehicle movements.
* Handle incoming and outgoing calls; update internal contact lists.
* Manage correspondence, including sorting and registering mail.
* Oversee auto pool management, including requests, cleanliness, maintenance, and breakdowns.
* Book hotels and taxis for visitors, and maintain contact with visitors and requestors.
* Prepare monthly data reports, such as company fleet mileage.
Qualifications / requirements
* Previous experience as a receptionist.
* Proficiency in PowerPoint.
Dow Offers:
* A comprehensive rewards program, including competitive pay, variable incentives, and benefits.
* Ongoing learning opportunities within a diverse and inclusive environment.
* Career development across different businesses and functions.
* Global work environment with international colleagues.
* Opportunities to innovate and make a difference.
About Dow
Dow (NYSE: DOW) is a global leader in materials science, committed to innovation, sustainability, and customer-centric solutions. With a broad portfolio and extensive global presence, Dow aims to deliver a sustainable future through collaboration and expertise. The company operates 106 manufacturing sites in 31 countries, employing approximately 35,700 people, with sales of about $39 billion in 2020.
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