PstrongJob Title: /strong Administrative Assistant /ppbr/pp strongLocation: /strong Trieste, Italy /pp strongDate of Posting: /strong 22/10/2025 /ppbr/ppstrongAbout the Role: /strong /ppEUROCERT is looking for a highly organized and detail-oriented strongAdministrative Assistant /strong to join our team in Trieste, Italy. The ideal candidate will support daily operations, ensure smooth communication within the team, and handle administrative tasks with efficiency and professionalism. /ppbr/ppstrongKey Responsibilities: /strong /pp strongCommunication Coordination /strong /pulliAnswer incoming calls, record details, and direct inquiries to the appropriate department. /liliUpdate the Development Director on important calls and messages. /liliManage correspondence related to external and industrial certification matters. /li /ulp strongExternal Certification Tasks /strong /pulliHandle document submissions and certifications when necessary. /liliIssue certificates upon verification of signed inspection reports. /liliCoordinate with the finance department for invoice processing. /li /ulp strongDocumentation Filing /strong /pulliMaintain client files, ensuring compliance with procedures. /liliKeep records updated with the latest legislative and regulatory changes. /liliManage databases and ensure document traceability. /li /ulp strongCertification Committee Support /strong /pulliPrepare and distribute reports for committee meetings. /liliReview and verify case files before submission. /liliRecord meeting minutes and ensure proper documentation. /li /ulp strongProposal Client Relations /strong /pulliDraft and send proposals upon approval. /liliFollow up on proposal responses and update tracking records. /liliAssist clients in completing necessary application forms. /li /ulp strongAdministrative Office Support /strong /pulliOversee the organization of the meeting room and office cleanliness. /liliProvide administrative support to the Certification Committee and external audit teams. /liliArrange travel plans for the department. /liliForward relevant emails to inspectors and external partners. /li /ulp strongTraining Seminars /strong /pulliAssist with seminar organization and related correspondence. /li /ulpbr/ppstrongWho You Are: /strong /pp✅ Strong organizational and multitasking skills. /pp✅ Excellent written and verbal communication skills, both in Italian and English. /pp✅ Proficiency in Microsoft Office (Word, Excel, Outlook). /pp✅ Ability to work independently and within a team. /pp✅ Experience in administrative roles, preferably in a certification or audit-related environment, is a plus. /ppbr/ppstrongWhat we offer: /strong /pulliCompetitive remuneration package /liliPrivate Health Insurance /liliCareer development /liliContinuous training /liliFriendly dynamic working environment /li /ulpbr/pp strongJoin Our Team! /strong /ppIf you are a proactive and detail-oriented professional looking to be part of a dynamic and growing organization, we would love to hear from you! /ppbr/pp strongApply now by sending your resume via LinkedIn. /strong /ppbr/ppstrongAbout us /strong /ppemEUROCERT European Inspection and Certification Company, acts as a third-party inspection, audit, and certification body. Achieving a leading position in the global certification market, ensuring all parties involved requires a strong commitment to excellence integrity customer satisfaction, staying true to our principles: Independence, Objectivity and Competence, in the provision of services and adherence to ethics. /em /ppemWe are an Equal Opportunity Employer who value diversity and do not discriminate against applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. /em /p