About the Role
This is a full-time contractor position where you will serve as the trusted partner of a visionary CEO. You will be responsible for ensuring seamless daily operations and timely follow-ups by overseeing the CEO's calendar, emails, and task prioritization.
As the CEO's representative in written and verbal communication, you will draft emails, memos, and presentations. You will also handle special projects, track deliverables, and ensure timelines are met. Additionally, you will facilitate smooth communication between internal and external business partners.
The ideal candidate will have a minimum of 3+ years supporting C-suite executives or entrepreneurs in high-pressure environments. You must have advanced proficiency in tools like Google Workspace, Asana, Superhuman, Microsoft Office, and travel booking platforms.
Responsibilities
1. Oversee the CEO's calendar, emails, and task prioritization to ensure smooth daily operations and timely follow-ups.
2. Arrange travel plans, including flights, accommodations, and itineraries, ensuring precise and smooth transitions.
3. Handle special projects, track deliverables, and ensure timelines are met.
4. As the CEO's representative in written and verbal communication, draft emails, memos, and presentations.
5. Tackle last-minute changes in plans efficiently and resolve issues promptly.
6. Facilitate smooth communication between internal and external business partners.
7. Support the CEO's personal and professional commitments, creating a balanced and sustainable workflow.
8. Maintain detailed records, organize files, and oversee expense reporting with precision.
9. Anticipate challenges, implement solutions, and keep the CEO focused on strategic priorities.
Benefits
You will enjoy flexible work setup options, including remote work with occasional travel for offsite events. A wellness package is provided to support your health and well-being. This role offers growth opportunities, including the chance to evolve into a Chief of Staff position as the company grows. You will join a team making a tangible impact with a visionary CEO committed to creating a better environment for the company.
Requirements
To be successful in this role, you must have the following skills and qualifications:
1. Minimum of 3+ years supporting C-suite executives or entrepreneurs in high-pressure environments.
2. Advanced proficiency in tools like Google Workspace, Asana, Superhuman, Microsoft Office, and travel booking platforms.
3. Strong written and verbal English skills (French is a bonus).
4. Ability to thrive in a fast-paced setting with changing priorities and take initiative without waiting for instructions.
5. Discretion and trust in handling sensitive information is non-negotiable.