We are looking for a smart, proactive, and highly reliable Executive Assistant to work directly with the Founder & CEO across multiple ventures, including Chora.
The role sits at the intersection of operations, coordination, and execution, covering both business and personal activities.
This is not a traditional assistant role. You will be involved in real decision flows, fast-moving situations, and unstructured environments where priorities shift quickly.
The position is designed for someone who wants to learn fast, take ownership early, and grow into a broader role over time.
Role Overview
We are looking for an Executive Assistant to support the Founder & CEO in managing daily operations, communication, and execution across DACH and Italy, starting in May 2026.
This role is focused on:
* ensuring priorities are executed and not lost
* bringing structure to complex and sometimes chaotic situations
* acting as a reliable extension of the Founder
This is a high-responsibility role with strong growth potential, not a passive support function.
Key Responsibilities
* Manage agenda, priorities, and scheduling across multiple countries
* Handle email management and inbox prioritisation for the Founder
* Support correspondence related to business activities (including Chora and related entities when needed)
* Organise travel, logistics, and cross-border coordination
* Join meetings, take notes, and produce clear summaries with next steps
* Track delegated activities and ensure follow-through across teams
* Support operational gaps where no clear owner exists
* Handle sensitive personal and business matters with full discretion
* Gradually take ownership of coordination and selected meetings
Important note
This role requires ownership, speed, and judgment.
You will be exposed to sensitive information and expected to operate with a level of trust and responsibility typically reserved for senior roles.
You will be expected to think, anticipate, and execute, not just assist.
Requirements
* Strong organisational and execution skills
* High attention to detail (no superficial work)
* Proactive mindset: ability to anticipate and act without constant direction
* Comfortable working in dynamic, sometimes ambiguous environments
* Strong sense of ownership and accountability
* Digital-native (tools, AI, workflows)
* Fluent Italian
* Fluent English
* Fluent German
Nice to have
* Basic accounting or administrative knowledge
* Exposure to legal topics (contracts, documentation, compliance)
Benefits
Growth & exposure
* Direct work with the Founder & CEO on real business situations
* Rapid learning curve across multiple domains
* Increasing responsibility over time
Role evolution
* Designed to grow into a full-time position
* Potential expansion into operations, coordination, or management roles
Environment
* International scope (DACH / Italy)
* Flexible structure with high autonomy
Compensation
* Aligned with part-time scope and experience
* Designed to evolve with role growth