Driving the AI revolution in automotive.MotorK is Europe's #1 sales and marketing technology company for automotive.
Our SparK Platform powers 90% of European manufacturers and 6,000+ dealerships across the continent - helping them sell smarter with AI-driven CRM, inventory management, predictive analytics and digital advertising.It's how we think and build every day.
We're looking for an Executive Assistant to join our team in Milan, someone who thrives at the centre of a fast-moving company and brings the kind of calm, sharp thinking that makes everything run better.Own the day-to-day rhythm of two busy executives: calendar management, travel, meeting coordination and expenses — keeping everything running seamlesslyAct as a trusted gatekeeper and key point of contact between the Executives and internal and external stakeholdersBridge multiple departments (Finance, HR, Marketing, Events and Legal) ensuring smooth cross-functional communication and coordinationPrepare polished presentations, reports and briefing documents that set executives up for success in every meetingDrive follow-up on action items and deadlines across teams, making sure nothing falls through the cracksHandle sensitive and confidential information with absolute discretion and professionalismPlay a key role in organising Board meetings, investor relations calls and high-profile eventsManage relationships with external providers, from catering to suppliers, with care and efficiencyLead and coordinate the Office Management team, bringing structure and direction to the wider support functionJump in on ad hoc projects where your initiative and judgment make a real difference
RequirementsOur ideal Executive Assistant has experience thriving in fast-paced, high-stakes environments, whether that's working closely with C-level executives in a corporate setting or supporting high-net-worth individuals in five-star hospitality.
You bring polish, presence, and the kind of quiet competence that leaders rely on.
Exceptional organisational and time-management skills, with the ability to juggle multiple priorities without losing composure or detailOutstanding written and verbal communication in both English and Italian: professional, precise, and always appropriate to the audience.
Additional languages are a plus (French, Spanish, German or Dutch are preferred!)Proven experience coordinating complex schedules, travel logistics, and meetings across multiple time zonesResilient and highly adaptable: you don't just handle change, you navigate it with ease and keep others steady around youProactive and solution-oriented, with a natural instinct to anticipate needs before they become problemsA true ownership mindset: you take full accountability for your work, follow through without being asked, and treat the executive's priorities as your ownFlexible and dependable when it counts, stepping up when the unexpected happens without missing a beatGenuinely curious about AI and comfortable using it in your day-to-day work.
You don't need to be a technologist, but you're someone who explores new tools with enthusiasm, embraces what AI can do, and is always looking for smarter ways to work
40 hours a week, permanentMonday to FridayOffice based in Milano LambrateAdditional travel (business trips) may be requiredMeal vouchers (for each day worked)Bi-monthly appointment for collaboration days, with free breakfast in the officeCompany benefits including discounts on famous brandsInternal training paths and support with external educationDiverse and dynamic environment, with plenty of opportunity to grow and make an impact