PstrongJob Title: /strong Administrative Operations Coordinator /ppstrongLocation: /strong Como,Lombardy, Italy /ppbr/ppstrongRole Responsibilities /strong /ppThe Administrative Procurement Coordinator will manage purchasing activities, handle logistics and export documentation, maintain inventory, and oversee all administrative tasks of the company. This role also coordinates HR and accounting activities in collaboration with the Italian HR and accounting firm to support operations in Italy. /ppbr/ppstrongDay-to-Day Administrative Tasks /strong /pulliManage office operations, including ordering supplies and maintaining records. /liliProcess incoming and outgoing correspondence, emails, and phone calls. /liliCoordinate meetings, travel arrangements, and schedules for management and staff. /liliSupport HR activities, including employee record-keeping and communication with external HR consultants. /liliAssist with accounting tasks such as invoice processing and expense tracking in coordination with the accounting firm. /liliMaintain an organized filing system for contracts, financial records, and company documentation. /liliAct as a point of contact for internal and external stakeholders regarding administrative inquiries. /li /ulpstrongProcurement Supplier Management /strong /pulliExecute purchasing activities in line with company procedures. /liliEnsure timely payments to suppliers. /liliIdentify and qualify new suppliers when needed. /liliMaintain relationships with existing suppliers to ensure quality and cost efficiency. /liliManage CAPEX procedures and documentation as required. /li /ulpstrongLogistics Export Compliance /strong /pulliPrepare and issue transportation documents for shipments to suppliers and customers. /liliManage export documentation, including invoices and packing lists, for engines and components dispatched abroad. /liliLiaise with Italian customs staff for necessary clearances and compliance. /liliCoordinate with forwarders and carriers to ensure timely and efficient deliveries. /li /ulpstrongInventory Waste Management /strong /pulliMaintain an up-to-date inventory of materials, components, and finished goods. /liliEnsure proper disposal of special waste, adhering to regulations and company procedures. /li /ulpstrongCompliance Safety /strong /pulliFollow company safety procedures and coordinate with Italian HSE consultant for compliance matters. /liliEnsure adherence to environmental and workplace safety regulations. /li /ulpbr/ppstrongCandidate Profile /strong /ppThe ideal candidate is highly organized and proactive, with a strong background in administrative and procurement tasks, ideally within the manufacturing or engineering sector. /ppbr/ppstrongQualifications Experience /strong /pulliDiploma or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (preferred but not mandatory). /liliMinimum of 3 years of experience in procurement, logistics, or administrative roles. /liliExperience with international trade regulations and export documentation is a plus. /liliFamiliarity with Italian customs procedures and freight forwarding. /li /ulpbr/ppstrongSkills Competencies /strong /pulliStrong organizational and multitasking abilities. /liliExcellent communication and negotiation skills. /liliProficiency in Microsoft Office (Excel, Word, Outlook) and ERP systems. /liliFluency in Italian and English (written and spoken) is essential. /liliAbility to work independently and manage multiple tasks simultaneously. /li /ulpbr/ppstrongEmployment Type: /strong Part-time /p