YOOX NET-A-PORTER GROUP is the world leader in online luxury and fashion that comprises a complete luxury retail ecosystem. To support the teams who are powering this ecosystem we have a global Corporate division consisting of departments including Legal, Finance, Human Resources, Security, Legal and Communications&Sustainability.
Our Corporate division are now seeking a talented Executive Assistant to join the HR team. Some of the essentials for you to know are :
Here is a breakdown of what you’ll be doing :
* Assisting Executive in their day-to-day activities for two Executive Committees;;
* Be responsible for calendar and diaries management, scheduling and rescheduling meetings and appointments, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings;
* Handle incoming and outgoing electronic / phone communications and all correspondence on behalf of the manager;
* Preparing and editing correspondence;
* Coordination of travel arrangements, itineraries and reservations working closely with the Travel team;
* Be responsible for the manager’s travel expenses;
* Greet guests and ensure meeting rooms are set up;
* Full business administration;
* Preparation of reading materials, report packs, prepare powerpoint presentations, agendas, take minutes at meetings, ensuring that minutes are prepared and distributed. Follow-up on actions from meetings, update contact database, liaise with relevant members of staff to ensure all information is correct. These activities will be carried out in both English and Italian;
* Attend management meetings, with direct responsibility on agenda definition and meeting reports, and proactively manage team communication;
* Organize team offsite or other events, supporting with team building activities.
* Prioritize and manage multiple projects simultaneously, monitoring the progress of various projects and following through on issues in a timely manner;
The type of person we are looking for :
* Bachelor’s degree in Modern Languages, Communication or Humanities;
* Must be fluent in both English and Italian;
* Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel);
* Significant EA / PA experience at Director and / or Senior Manager level including experience of diary management and arranging travel and conference calls;
* Ability to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts;
* High levels of integrity and discretion;
* Excellent organizational skills, eye for details, efficiency, with a good dose of common sense and initiative;
* Proven ability to work efficiently and proactively;
* Ability at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes;
* Confident to liaise with senior people both internally and externally.
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