Job Title: Project Assistant Intern (Tirocinio Extra-curriculare)
Location: On-site Vacancy Type: Internship, 6 months Mandatory Qualifications and Skills: Master's degree in Business Administration (Economia Aziendale) Excellent command of Italian and English, both written and spoken Proven ability to draft internal procedures and structured documentation Strong organisational skills with excellent attention to detail Excellent interpersonal and communication skills, with a strong team-oriented mindset Proactive, responsible, and solution-oriented attitude Good knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and digital tools Role Overview We are looking for a Project Assistant (Extracurricular Internship) to join our team in Rome and support the company's administrative, financial, and operational activities. The role is highly cross-functional and provides exposure to core business processes, including administration, accounting support, process documentation, and internal coordination. You will work closely with multiple teams, gaining hands-on experience in structured business operations within a dynamic and fast-growing environment. Key responsibilities and tasks 1. Administration and Finance Support - Mandatory Support the company's administrative and accounting activities, ensuring accurate management of financial documentation, invoicing processes, and compliance activities in coordination with external consultants and internal teams. Main activities: Management of the active invoicing cycle through the company management system, including monitoring issuance and receipt of invoices via SDI Support in recording, verifying, and archiving accounting and fiscal documentation Periodic bank reconciliations and accounting reconciliations Support in tax and social contribution compliance activities (withholding taxes, taxes, and contributions) Monitoring correct accounting allocation by competence, including management of accruals, deferrals, and fixed assets Registration of invoices and support in the preparation of periodic accounting and financial reports for management 2. Process Management and Improvement Support in drafting, structuring, and updating internal company procedures Contribution to the mapping and documentation of operational and administrative processes Support continuous improvement initiatives aimed at increasing efficiency and standardisation of internal workflows Collaboration in the development of structured and scalable business processes 3. Documentation and Archiving Management and organisation of administrative, accounting, and corporate documentation Maintenance of digital and physical archives ensuring traceability, order, and accessibility Support in the preparation, formatting, and compilation of internal documents and administrative records Ensuring proper document version control and compliance with internal standards 4. Meetings and Internal Communication Support in the organisation of internal meetings (agenda preparation, material collection, scheduling) Participation in meetings with department leads and operational teams Drafting, structuring, and sharing meeting minutes and key action points Support in ensuring follow-up and tracking of operational decisions 5. Travel and Expense Reporting Support in the organisation of business travel and logistics Management and verification of expense reports in accordance with internal company policies Support in ensuring correct documentation and reimbursement workflows 6. Operational Support and Training Daily operational support to administrative and finance activities Hands-on involvement to build practical skills in business administration and management processes Participation in internal training sessions and structured on-the-job learning activities Progressive autonomy in assigned tasks under supervision 7. Cross-Functional Support General support to the team based on operational priorities Collaboration in internal projects and company initiatives Flexibility in supporting different departments based on business needs Contribution to the improvement of internal coordination and efficiency Conditions and Benefits Type: Extracurricular internship (stage extracurriculare) Duration: Up to 6 months Start date: 25/05/2026 Allowance: €800/month (in accordance with Lazio regional regulations) Work location: Rome, Tecnopolo Tiburtino (on-site presence required) Additional benefits: Dynamic, innovative, and fast-paced working environment High learning exposure across multiple business functions Direct involvement in real operational and financial processes Structured onboarding and continuous mentoring Possibility of future employment: any permanent position will be evaluated based on performance and company needs during or after the internship Eligibility Applicants must have the right to work in Italy and a valid passport. We are committed to building a diverse and inclusive workplace free from discrimination.