Job Title Executive Assistant
Reports to As identified in the STACK – Colo Organisation Chart, to CEO
Job Purpose Acting as the company’s PA is all about seeing the big picture yet also being able to pay close attention to details and to prioritize. This position provides senior level administrative and advisory support to the CEO and plays a pivotal role in ensuring that the company’s management and agenda effectively meets strategic and business objectives, as well as STACKS core values. In tight cooperation with members of the management team, and the CEO in particular, the SEA/EA/PA is key supporting the management in achieving business growth.
Tasks
Support and advice CEO and management team with daily matters
Set and ensure that deadlines are met by monitoring of progress and follow up where necessary
Always maintain the office in a high standard and to ensure efficiency
Provide a full administrative service for management and board meetings
Prepare and edit correspondence, communications, presentations, and other documents, both internal and external
Developing effective networks and effective communication with individuals and other organizations regarding management activities
Organizing meetings, booking rooms/venues, arrange hospitality
Carrying out planning and execution of equipment procurement, layouts, and office systems
Participate actively in the planning and execution of companies social and team events
Organize travel / accommodation requirements and process travel / expense claims and invoices
Job practicalities / Skills and qualifications
Proven office management, administrative or assistant experience
Strong organizational and planning skills
Excellent time management skills and ability to multi-task and prioritize work
Knowledge of office management responsibilities, systems, and procedures
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Knowledge of business and management principles
Good at judgement and decision making
Good working knowledge of word, excel and powerpoint, office tools (pdf conversion, etc..)
Languages: English is a must, and other european languages are preferred
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