Job Purpose
The HR Administrator supports the Human Resources function by providing efficient administrative and operational support across the full employee lifecycle, ensuring compliance with company policies, labor laws, and brand standards within a hotel environment.
Key Responsibilities HR Administration & Employee Lifecycle
1. Manage employee records, personnel files, and HR databases, ensuring accuracy and confidentiality
2. Support recruitment activities: requisition management, interview scheduling, contract preparation, and onboarding documentation
3. Administer employment contracts, amendments, promotions, transfers, and terminations
4. Track probation periods, contract renewals, and employee documentation deadlines
Payroll & Time Management Support
5. Support payroll preparation by providing accurate data on attendance, absences, overtime, bonuses, and leave
6. Manage time & attendance systems and liaise with department heads for approvals
7. Assist with benefits administration (insurance, meal vouchers, uniforms,
Compliance & Employee Relations
8. Ensure compliance with local labor laws, collective labor agreements (CCNL), and internal HR policies
9. Support disciplinary processes and maintain related documentation
10. Act as a first point of contact for employees regarding HR administrative queries
Training & Development
11. Maintain training records and support coordination of mandatory and brand training programs
12. Assist in tracking training compliance and certifications
Reporting & HR Metrics
13. Prepare HR reports related to headcount, turnover, absenteeism, and training
14. Support HR audits and internal/external inspections
Skills & Competencies
15. Strong organizational and administrative skills
16. High attention to detail and confidentiality
17. Ability to work in a fast-paced hospitality environment
18. Strong interpersonal and communication skills
19. Problem-solving mindset and service-oriented attitude
Requirements
20. Degree or diploma in Human Resources, Business Administration, or related field
21. Previous experience in an HR administrative role, preferably in hospitality
22. Knowledge of local labor laws and HR practices
23. Proficiency in Payroll systems (Zucchetti preferred) and Microsoft Office
24. Fluency in English; additional languages are a plus.