Senior Personal Assistant for VIP Principals in Venice\n\n- Location: Venice, Italy (with regular travel across Europe and the Caribbean)\n- Contract: Full-time, permanent, Italian employment contract\n- Salary: €60,000 to €80,000 gross p.a., D.o.E.\n- Start Date: As soon as possible\n- Relocation: Relocation support will be discussed for the right candidate\n\nRole Summary:\n\nA Venice-based international titled couple with multiple residences, an active family office, and a renowned international cultural and environmental foundation is seeking an exceptional and experienced Senior Personal Assistant.\n\nThis is not a traditional PA role. It is a high-trust, high-responsibility position at the centre of a sophisticated private ecosystem spanning Europe and the Caribbean. The Principal is a well-established titled individual within the international art world, a curator and patron, with foundation activities extending across Europe.\n\nThis is an execution-led and operationally focused role. We are seeking a seasoned career PA who operates with absolute discretion, anticipates needs before they arise, and brings structure, warmth, and clarity to complex personal and professional landscapes. The ideal candidate will be a solutions-oriented problem solver with a hands-on mentality, exceptional emotional intelligence, and a down-to-earth personality.\n\nKey Requirements:\n\nMust-Haves\n\n- 5+ years’ experience supporting UHNW individuals, families, family offices, or multi-residence households in Europe.\n- Bilingual proficiency in English and Italian, with full command of both verbal and written communication. Strong advantage for French and Spanish.\n- Proven ability to manage highly complex calendars, travel logistics, and sensitive information with impeccable discretion.\n- Strong proficiency in Google Workspace, digital filing systems, spreadsheets, and basic bookkeeping.\n- Valid driver’s licence and confident driving in Europe.\n- Ability to travel regularly, sometimes on short notice. Not a 24/7 role physically, but requires a flexible, travel-ready mentality.\n- A professional approach marked by emotional intelligence, warmth, and impeccable discretion.\n- Experience supervising household staff, vendors, and contractors.\n- A career PA with a genuine passion for the role, not someone seeking to transition into an executive or strategic position.\n\nStrong Advantage\n\n- Deep understanding of Italian culture, bureaucracy, and municipal processes.\n- International experience. Italian nationals with experience abroad who are looking to return to Italy are particularly encouraged to apply.\n\nPreferred Background\n\n- Certification or practical experience in property administration, hospitality management, or bookkeeping.\n- Background in multi-property oversight, yachting support, or complex travel logistics.\n- Experience in philanthropic or cultural environments (museums, foundations, art institutions).\n- Knowledge of insurance administration, car fleet management, and international medical documentation.\n- Familiarity with Caribbean or Southern European service cultures.\n\nWhy This Role?\n\n- Work at the heart of a dynamic, international private world spanning art, culture, philanthropy, and luxury lifestyle.\n- Be based in one of the most beautiful cities in the world, with regular travel across Europe and the Caribbean.\n- Join a forward-thinking family office ecosystem with long-term career prospects and professional development.\n- Gain exposure to global networks across art, culture, and environmental philanthropy.\n- Competitive compensation package with relocation support for the right candidate.\n\nKey Responsibilities:\n\nCalendar and Scheduling Management\n\n- Oversee complex calendars for multiple family members.\n- Anticipate conflicts, coordinate personal, professional, and foundation-related engagements, and ensure timely preparation for all commitments.\n\nFamily Office Liaison\n\n- Serve as the bridge between the Principal and the family office on all financial and legal matters.\n\nFoundation Support\n\n- Attend foundation meetings and events alongside the Principal to take minutes and create follow-up actions.\n- Coordinate communication flow between foundation stakeholders, manage travel logistics for Madrid-based events, and support donor and partner relationship coordination.\n\nMulti-Property Coordination\n\n- Manage vendor relations, maintenance schedules, and service providers across multiple residences.\n- Supervise household inventories, utilities, upkeep, and ensure continuity of service standards across all properties.\n\nHousehold Staff Oversight\n\n- Act as the central point of coordination between household staff and the Principal.\n- Supervise housekeeping staff at the various residences: tasks, duty schedules, working hours, expenses, and performance.\n\nTravel Coordination\n\n- Work closely with travel agents and third-party providers to organise flights, private transfers, accommodations, visas, and itineraries.\n- Prepare travel packages an