PpJob Description - Assistant Finance Manager (HOT0CHQZ) /p h3Job Number: /h3 pAssistant Finance Manager (HOT0CHQZ) /p h3Work Locations /h3 pHilton Lake Como Via BORGOVICO 241 Lombardia/Como Como IT 22100 /p pThe role aims to be recognized as a trusted advisor in the hotel / hotels. This role supports the finance lead to attract and retain best‑in‑class finance professionals. This role assists in developing their finance team and enables them to thrive. The role communicates with impact, ensures a robust control and compliance environment and supports enabling the EMEA finance management company value proposition, which is attractive to existing and new owners. The role partners within the hotel / hotels to maximize profit for our shareholders and owners and executes EMEA Operations Finance innovations and projects to deliver an industry‑leading efficient finance organization. /p h3What will I be doing? /h3 pThe Assistant Finance Manager will support all activities performed by the Finance Manager, to include but not limited to, understanding and driving financial performance, ensuring timely and accurate financial reporting and month‑end closing activities, coordinating and reviewing monthly financial statements in accordance with Generally Accepted Accounting Principles (GAAP), Uniform System of Accounts and Hilton policies and procedures. The role will ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and contractual framework. The role will business partner with all hotel finance team members and the Hotel Management team, and supports the Finance Manager in developing excellent working relationships across a broad range of internal and external stakeholders, including Commercial, IT, Procurement, Operations, Shared Service Centers (where applicable), Owners and Asset Managers as well as Regional Operations Finance. In absence of the Finance Manager, the Assistant Finance Manager will assume responsibilities of the department lead. The role will support the Finance Manager to develop best‑in‑class hotel Finance teams, including participation in all relevant Finance development programs. /p ul liResponsible for reconciliation and checking of accounts before and after month‑end closing /li liMust be familiar with all duties and procedures of the team members in finance /li liManage cash flow in an efficient manner /li liRepresent the finance function during the absence of the Finance Lead /li liTraining and development of the Finance team members and succession planning in the absence of the Finance Lead /li liBuild external relationships with colleagues in the hotel and in the area /li liEnsure that the Executive and Management Teams have financial awareness /li liAssist the Director of Finance in preparation and submission of budgeting, forecasting, comments, capital planning, cash management and other requirements /li liReport according to deadlines and formats set by Hilton on the actual performance compared to budget and/or forecast with appropriate comments /li liUse of benchmarking and other tools to support performance optimisation /li liEnsure that accurate bookkeeping is in place and that revenue and cost are booked in the correct time period /li liEnsure that accruals and provisions are calculated and booked accordingly, supported by appropriate backup /li liPartner with the Hotel Management team to identify opportunities for the hotel (cost savings; revenue initiatives; working capital improvements, analyse the FB costs) /li liApply financial, commercial and business input into the management of the hotel operation to ensure that optimum performance is realised /li liImplement and adhere to accounting procedures and policies /li liParticipate in and lead Finance projects as and when required /li liDemonstrate understanding of Lease / Management Agreements and related implications /li liPerform other duties and responsibilities as and when assigned or required /li liAct in accordance with fire, health and safety regulations on property and follow the correct procedures when required /li liEnsure hotels are in compliance with Corporate Policies (SPI’s) and governmental rules and regulations and report irregularities and non‑compliant situations as required by corporate guidelines /li liEnsure that the best interest of the hotel, Hilton International and owners are protected and seek advice from the Finance Lead if and when needed /li liParticipate actively and regularly in communication meetings and ensure that hotel finance team is kept informed of all relevant hotel and company information, news and initiatives /li liMaintain Fixed Cost Register and ensure that this is a full and accurate reflection of all contracts in place /li liReview, clarify and code corporate, affiliated charges and Hilton fees /li /ul h3Job Roles /h3 ul liProvide financial oversight of the capital expenditure process /li liEnsure capital projects are completed within established critical path and financial projections /li liReview and approve payments of the invoices and other due payment documents (online banking if applicable) /li liReview and approve balance sheet reconciliation in line with company policy /li liReview and approval (release) of payroll related payments (online banking if applicable) /li liEnsure deadlines according to local requirements in the payroll process are met /li liEnsure the team meets all Operations Finance deadlines in the month‑end/quarter‑end/year‑end closing process /li liEnsure balance sheet reconciliations are prepared in accordance with applicable deadlines, ensure accuracy and proper storage of backup /li liPreparation and posting of month‑end journal entries /li liPreparation of all payroll related matters (payments, journal entries, balance sheet reconciliations incl. any necessary follow‑ups with HR) /li liCommunication and preparation of documentation needed by any internal/external auditor /li liChair monthly credit meeting with GM, FO and Sales Team /li liReview the Aged Debt Report on a monthly basis producing clear and actionable notes for the hotel team /li liReview and approve credit card chargebacks /li liReview and spot‑check the travel agent commission’s reports on a monthly basis to ensure accuracy of payments /li /ul h3What are we looking for? /h3 ul liAbility to analyze large volume of complex financial information from many sources and create reports, forecasts, and projections /li liStrong problem‑solving skills, including ability to effectively address any issue in collaboration with others as appropriate /li liAbility to proactively identify and prevent potential problems /li liAbility to help develop problem‑solving skills among direct reports and other team members as appropriate /li liAbility to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities /li liAbility to manage and develop staff /li liDetail oriented and organized /li liAbility to develop presentations and effectively present to all levels of company, hotels owners /li liStrong communication and negotiation skills (all levels of management and external customers) /li liProficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required /li /ul pAdditional Preferences: University degree in Accounting or Finance /p h3What will it be like to work for Hilton? /h3 pHilton is the leading global hospitality company, spanning the lodging sector from luxurious full‑service hotels and resorts to extended‑stay suites and mid‑priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all! /p /p #J-18808-Ljbffr