Job Title: Project Assistant Intern (Tirocinio Extra-curriculare)
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Location: On-site
Vacancy Type: Internship, 6 months
Mandatory Qualifications and Skills:
* Master's degree in Business Administration (Economia Aziendale)
* Excellent command of Italian and English, both written and spoken
* Proven ability to draft internal procedures and structured documentation
* Strong organisational skills with excellent attention to detail
* Excellent interpersonal and communication skills, with a strong team-oriented mindset
* Proactive, responsible, and solution-oriented attitude
* Good knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and digital tools
Role Overview
We are looking for a Project Assistant (Extracurricular Internship) to join our team in Rome and support the company's administrative, financial, and operational activities.
The role is highly cross-functional and provides exposure to core business processes, including administration, accounting support, process documentation, and internal coordination.
You will work closely with multiple teams, gaining hands-on experience in structured business operations within a dynamic and fast-growing environment.
Key responsibilities and tasks
1. Administration and Finance Support - Mandatory
Support the company's administrative and accounting activities, ensuring accurate management of financial documentation, invoicing processes, and compliance activities in coordination with external consultants and internal teams.
Main activities:
* Management of the active invoicing cycle through the company management system, including monitoring issuance and receipt of invoices via SDI
* Support in recording, verifying, and archiving accounting and fiscal documentation
* Periodic bank reconciliations and accounting reconciliations
* Support in tax and social contribution compliance activities (withholding taxes, taxes, and contributions)
* Monitoring correct accounting allocation by competence, including management of accruals, deferrals, and fixed assets
* Registration of invoices and support in the preparation of periodic accounting and financial reports for management
2. Process Management and Improvement
* Support in drafting, structuring, and updating internal company procedures
* Contribution to the mapping and documentation of operational and administrative processes
* Support continuous improvement initiatives aimed at increasing efficiency and standardisation of internal workflows
* Collaboration in the development of structured and scalable business processes
3. Documentation and Archiving
* Management and organisation of administrative, accounting, and corporate documentation
* Maintenance of digital and physical archives ensuring traceability, order, and accessibility
* Support in the preparation, formatting, and compilation of internal documents and administrative records
* Ensuring proper document version control and compliance with internal standards
4. Meetings and Internal Communication
* Support in the organisation of internal meetings (agenda preparation, material collection, scheduling)
* Participation in meetings with department leads and operational teams
* Drafting, structuring, and sharing meeting minutes and key action points
* Support in ensuring follow-up and tracking of operational decisions
5. Travel and Expense Reporting
* Support in the organisation of business travel and logistics
* Management and verification of expense reports in accordance with internal company policies
* Support in ensuring correct documentation and reimbursement workflows
6. Operational Support and Training
* Daily operational support to administrative and finance activities
* Hands-on involvement to build practical skills in business administration and management processes
* Participation in internal training sessions and structured on-the-job learning activities
* Progressive autonomy in assigned tasks under supervision
7. Cross-Functional Support
* General support to the team based on operational priorities
* Collaboration in internal projects and company initiatives
* Flexibility in supporting different departments based on business needs
* Contribution to the improvement of internal coordination and efficiency
Conditions and Benefits
* Type: Extracurricular internship (stage extracurriculare)
* Duration: Up to 6 months
* Start date: 25/05/2026
* Allowance: €800/month (in accordance with Lazio regional regulations)
* Work location: Rome, Tecnopolo Tiburtino (on-site presence required)
Additional benefits:
* Dynamic, innovative, and fast-paced working environment
* High learning exposure across multiple business functions
* Direct involvement in real operational and financial processes
* Structured onboarding and continuous mentoring
* Possibility of future employment: any permanent position will be evaluated based on performance and company needs during or after the internship
Eligibility
Applicants must have the right to work in Italy and a valid passport. xdwybme
* We are committed to building a diverse and inclusive workplace free from discrimination.