For our own projects, we are looking for:
Shutdown Coordinator
MISSION: We are seeking a proactive and organized
Shutdown Coordinator
to join our team in the Oil & Gas sector. The successful candidate will be responsible for supporting the Head of Maintenance in the preparation and execution of shutdowns lasting over a week. This role will play a key part in planning, coordinating contractors, and ensuring compliance with HSE procedures throughout the shutdown lifecycle.
TASKS: In coordination with the Contract and Procurement department, organizes pre-selection of contractors, drafting calls for tender, technical and commercial adjustments, and participates in the final selection of contractors. Support FFSD manager in spare parts demand, check availability in the warehouse, proceed with specific purchase orders whenever required. Acknowledge HSE objectives for the shutdown from the FFSD manager. Proposes and coordinates updates to site procedures for shutdown, drafting any missing or specific procedures. Collect HSE procedures, MoS prepared by contractors, JRAs related to each complex to prepare dedicated dossier. Ensures contractors are informed of and comply with HSE rules. Participates in safety audits during shutdowns and implements corrective actions. Consults with experts to assess the relevance of requested work. In coordination with the Contract and Procurement department, organizes pre-selection of contractors, drafting calls for tender, technical and commercial adjustments, and participates in the final selection of contractors. Define with FFSD manager the scope of work. Prepare detailed planning for the SoW defined with optimization of time schedule and resources. Manage optimized plan and prepare co-activities matrix. Organizes and coordinates work definition meetings and drafts and circulates minutes. Coordinates preparation for all shutdown activities (Maintenance, New Construction, and Projects). Organizes technical files and practical preparation, including logistics and infrastructures, for all aspects of the shutdown. Proposes the shutdown budget, ensuring that the best technical and economic solutions are chosen, and reports to line management and the Steering Committee. Manages the shutdown documentation to ensure it is efficient and accurate. This documentation will be filed after the shutdown. Support FFSD manager in drafting REX.
REQUIREMENTS: Engineering degree or equivalent with extensive experience in Maintenance, Field Operations, or Project Management within the Oil & Gas industry. 5–8 years of related experience in a similar role. Strong analytical, organizational, and communication skills. Familiarity with technical standards and international norms in related disciplines. Solid knowledge of contracts and budget management. Proficient in planning techniques and tools such as Primavera. High attention to detail and strong reporting abilities. Fluent in English and Italian, written and spoken.
OTHER DETAILS: Job Location: Guardia Perticara (Potenza), Italy, with frequent visits to Tempa Rossa Site/offices – Basilicata. Contract Duration: 3 years. Starting date: September/October 2025. Working Schedule: Monday to Friday, 8 hours per day.