Ph3Project Documentation and Expediting Specialist /h3 pbLocation /b /p pVignate (Italy) /p pbAbout Us /b /p pIngersoll Rand advances the quality of life by creating comfortable, sustainable and efficient environments. Our products, systems and solutions increase the efficiency and productivity of industrial, commercial operations, homes, and improve the health and comfort of people around the world. We have opportunities for career growth through our diverse businesses which manufacture and service many well-recognized brands. /p pbJob Summary /b /p pFor our CSS division we are looking for a Project Documentation and Expediting specialist who will play a highly operational role within the Project Management organization, ensuring: /p pFull visibility and control over project documentation /p pTimely flow of deliverables and monitoring of suppliers’ commitments /p pProactive identification of risks related to documentation and material availability /p pThe role is designed to enhance documentation management process, streamline execution and improve predictability across projects. This role also contributes to the development of processes and tools in collaboration with Project Managers and other internal functions. /p pbResponsibilities /b /p ul liCreate, maintain, and update the Master Document Register for all active projects. /li liEnsure timely receipt, logging, distribution, and archiving of all project documentation (drawings, technical specs, vendor docs, contracts, bank guarantees, etc.). /li liImplement standardized document control procedures across projects. /li liEnsure correct versioning, traceability, and compliance with internal standards and external regulations. /li liCoordinate document workflows with engineering, suppliers, customers, and internal departments. /li liPrepare documentation status reports, including overdue items, bottlenecks, and upcoming deadlines. /li liSupport audits by ensuring documentation readiness and compliance. /li liMonitor project schedules to identify documentation, material, or engineering deliverables at risk. /li liTrack suppliers’ commitments, planned delivery dates, and actual progress. /li liExpedite internal and external stakeholders to ensure on-time availability of documentation, components, and sub-supplier documents. /li liAnticipate potential delays and elevate risks with actionable mitigation plans. /li liCollaborate with Procurement and Engineering to ensure clarity on priorities and supplier commitments while avoiding operational overlap. /li liProvide regular status updates to Project Managers and management. /li liAnalyze project data and performance metrics to identify trends, generating proactive or corrective actions /li liLeverage AI-powered tools to enhance predictive analysis and optimize decision‑making processes. /li /ul pbRequired Skills and Qualifications /b /p pBachelor’s degree or equivalent experience in document management, supply chain, engineering, or related fields. /p pProven experience in document control, expediting, project coordination, or similar roles within manufacturing, EPC, or industrial environments. /p pLean knowledge is a plus /p pProcess-oriented and self-directed /p pStrong verbal, written, and presentation skills /p pFluency in English /p pDegree in Management and Industrial/Mechanical Engineering preferred /p pKnowledge of document management systems (e.g., Aconex, SharePoint, Teams, or equivalent). /p pFamiliarity with ERP systems (SAP, Oracle, etc.) for tracking orders and deliveries. /p pStrong proficiency in Excel and reporting tools. /p pUnderstanding of engineering deliverables and basic supply chain processes. /p pAbility to handle pressure and manage concurrent priorities. /p pProblem‑solving mindset with proactive approach to delays and bottlenecks. /p pAbility to work both independently and collaboratively in a cross‑functional environment. /p pAdaptability and openness to dynamic work environments. /p pbWhat we offer /b /p pDynamic international working environment /p pSmart Working Policy and flexible working time /p pLinkedIn Learning access /p pInclusive and diverse culture that values different backgrounds and experiences /p h3Special Accommodation /h3 pIf you are a person with a disability and need assistance applying for a job, please submit a request. /p h3Lean on us to help you make life better /h3 pWe think and act like owners. /p pWe are committed to making our customers successful. /p pWe are bold in our aspirations while moving forward with humility and integrity. /p pWe foster inspired teams. /p pIngersoll Rand is committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request and a member of our team will contact you. /p /p #J-18808-Ljbffr