Corporate services officer at the british consulate general in milan

Corporate Services Officer at the British Consulate General in Milan The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory Corporate Services Support Job Description (Roles and Responsibilities) Who are we? The British Consulate General (BCG) Milan is looking for a dynamic, customer focused, pro-active Part-Time Corporate Services (CS) Officer to join our team based in our Milan office. This is a temporary maternity leave cover. The ideal candidate will be an adaptable team player with excellent customer service skills and a can-do attitude to deal with multiple and often competing priorities. Your role will help ensure the smooth day-to-day running of the Consulate, consisting of c. 40 staff, providing service and a platform to FCDO and Partners Across Government (PAGs) colleagues across the office. The job holder is expected to work closely with the CS Manager, deputising in her absence, with the Milan CS Support / Assistants and with the wider Italy CS Team in Rome Embassy to build on the One CS Team ethos to provide efficient Corporate support. Your duties will vary each day and strong time management skills and the ability to prioritise the tasks within your work areas are essential. Roles and responsibilities Estates Support CS Manager with office and property maintenance in line with FCDO and Italy Network Guidance. FCDO Planon administration for new and outgoing properties for UK based staff in Post. Lead on local works programmes in office and UK-Based properties, including oversight of projects e.g. furniture / furnishing replacements, change in occupants, new or temporary property searches. Point of contact for UK Based officers to report accommodation concerns or feedback. Maintain a weekly log of all works completed, in progress and due in alignment with FCDO priority scale for office and apartments. Lead on follow up to regional technical visits, Gas and Electrical Inspections. Health and Safety Officer Nominated Health & Safety (H&S) contact for Post including liaison with FCDO H&S team in London and H&S Post lead / co-ordinator on all H&S matters and Compliance including basic risk assessments and checks / inspections. H&S Reporting on the Evotix system including investigation of incidents (accidents or near misses). Lead on Post Self assurance compliance using the Home Assure System. Fire Safety management at Post. Member of Italy Network H&S committee. Security As Deputy Post Security manager – support to Post Security Manager (PSM) as required. Provide basic day to day security cover during PSM absence. Report ad hoc security and data breaches as they arise. Participate in the Milan Post Security Committee meetings. Support regular visits by the Regional Overseas Security Manager and Overseas Security Adviser. Financial Manage cash imprest and monthly finance returns through the Notional Post Account (NPA) system. Support on the devolved Local Budget. Procurement Champion for Milan CS team. Ad hoc Estates / H&S related purchases in line with FCDO guidance. Line Management Quality Assurer in performance management processes for 2 AA CS Support Officers. Essential qualifications, skills and experience Full professional proficiency in English and Italian (written and spoken, minimum of C1 level for CEFR framework or equivalent); IT literacy, competent user of Cloud and MS 365 environment; Highly-developed front-line customer service management skills acquired in a business environment, with a clear commitment to excellent customer service; Ability to respond flexibly to changing priorities; Good communication skills with ability to engage with different stakeholders; Strong team player. Desirable qualifications,skills and experience Awareness of FCDO Estates and Health & Safety policy; Previous experience of working in FCDO environment. Required behaviours Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together 18 February 2025 Grade Administrative Officer (AO) Type of Position Part-Time, Fixed Term Working hours per week 30 Duration of Post 10 months Region Europe, Eastern Europe & Central Asia Country / Territory Italy Location (City) Milan Type of Post British Consulate General Number of vacancies 1 Salary Currency EUR Salary Type of Salary monthly Start Date 19 March 2025 Other benefits and conditions of employment This is a part-time temporary position with a contract of 10 months to cover for a maternity leave, graded administrative Officer (AO) according to the FCDO grading structure. The monthly gross salary is Euro 2,390. The salary is paid monthly 14 times per year including € 10.33 EDR paid 13 times per year, with double salary payments in June and December. If working less than a full calendar year, the additional salary payments will be pro-rata. Working hours are 30 hrs (net) per week Monday to Friday, some flexibility may be discussed with the line manager and will need to take into account operational and team needs. The appointment is subject to security clearance, professional background check and the successful completion of an 4 month probationary period. Thestarting datemay be delayed depending on circumstances at the time and this will beagreed with the selected candidate. All staff employed by the British Consulate General are subject to Italian income tax rate deductions(IRPEF). However the administration of these tax payments will vary depending on nationality.” The successful candidate will be enrolled in the Italian State Social Security Scheme. Staff recruited locally by the British Consulate General are subject to terms and conditions of service according to local Italian employment law. Visa / Passport requirements : Candidates must currently hold the independent right to live and work in Italy and be prepared to ensure that right remains throughout the scope of the contract. If requirements change additional eligibility information will be shared during the recruitment process Additional information Please note that the deadline for applications is 23 : 55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. Please be advised that the British Consulate General will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position. For more information on the Common European Framework of Reference for Languages : Learning, Teaching, Assessment levels please click on the following linkCEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed. Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it. View on Map Corporate Services Officer at the British Consulate General in Milan Corporate Services Officer at the British Consulate General in Milan View Vacancy - Corporate Services Assistant (ITA25.098) The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and ch View Vacancy - Executive Assistant to HM Consul General (ITA25.045)The British Government is an inclusive and diversity-friendly employer. We value difference, promote The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability The Consulate of Canada in Milan is recruiting a Trade Program Coordinator (indeterminate employment).For more information and for applications, please visit the website J-18808-Ljbffr J-18808-Ljbffr