We are looking for an Executive Assistant to provide high-level administrative support to the team and our SVP of Business Transmission.
Your role
* Manage sensitive matters with a high level of confidentiality and discretion
* Sustain a daily calendar of meetings and events.
* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives
* Arrange travel and accommodations for the SVP and senior Managers. Prepare and manage related expense reports.
* Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
* Excellent communication and time management skills; proven ability to meet deadlines.
* Ability to function well in a high‑paced environment; performs additional duties as assigned by the SVP
* Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
* Use discretion, confidentiality, and good judgment to handle C‑Level matters.
* Represent the company and the Executive in a positive light through great follow‑through skills and sound judgment.
* Conserve the Executive's time by reading, researching, collecting and analysing information as needed, in advance.
* Complete ad‑hoc projects as assigned
* Organize complex calendars and schedules; resolving any scheduling issues. Fully manage the agenda and calendar and mailbox highlighting urgent matters and deadlines
Preferred Attributes
* Commitment to excellence - perform duties at the highest level possible on a consistent basis.
* Excellent communicator - able to interact with people of all levels in a confident, professional manner.
* Demonstrate ability and temperament to work with sensitive information.
* Service focus - dedicated to meeting the expectations of the CIO and his team by maintaining effective relationships with interested parties.
Who are we looking for?
We are looking for a candidate with the following key requirements:
* Strong work tenure: proven experience supporting C‑Level Executives
* Demonstrated integrity and capability of managing sensitive and confidential information is a must
* A Bachelor’s degree is preferred
* Flexible mind set
* Ability to communicate effectively and professionally
* Team working and problem‑solving attitude / Team player - have team‑oriented experience and approach.
* Capabilities in managing priorities and time
* Fluent English both written and spoken, other language is appreciated (Spanish, French…)
* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Microsoft Teams, as well as SAP
* Strong ability to network and work with international teams
Available when necessary to work overtime / flexible hours as dictated by the needs of business for projects and meetings.
Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio‑economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmian's commitments.
Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.
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