About Trinity Outsourcing Solutions
Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment, Trinity provides hands-on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.
The Role
A fast-paced, dynamic executive office is seeking a highly organized and proactive Personal Assistant to support a senior leader. This role is ideal for someone who excels at multitasking, thrives under pressure, and is passionate about keeping operations running smoothly behind the scenes.
Responsibilities:
* Efficiently manage calendars, coordinating meetings, appointments, and travel logistics.
* Provide detailed daily and hourly schedule updates.
* Prioritize and handle time-sensitive issues, ensuring prompt follow-up.
* Serve as a reliable liaison between the managing partner, the company’s team members, and the public, screening calls and visitors.
* Take charge of travel arrangements, including flights, accommodation, and ground transportation.
* Organize departmental meetings, prepare agendas, and contribute to meeting notes.
* Manage email inboxes, draft routine correspondence, and assist in presentation development.
* Execute special projects and embrace additional duties as assigned.
* Streamline and manage files, ensuring organizational efficiency.
* Execute errands as requested.
Qualifications:
* 2-3 years of experience
* Bachelor’s degree from a leading university
* Fluency in English and Italian
* Excellent presentation and communication skills
* Fast learner and keen attention to detail
* Capacity to adapt to different environments and out-of-the-box situations
* Impeccable work ethic and high level of energy
* Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively