Job Title: Executive Assistant to Management
Location: HO (frequent visit to site)
Job Type: Full-time
Reports to: Senior Management/Director/VP
Job Summary: We are seeking a highly organized and proactive Executive Assistant to Management to support our senior leadership team. The ideal candidate will have excellent administrative, communication, and problem-solving skills. This role requires a high level of professionalism, discretion, and the ability to handle multiple tasks in a fast-paced real estate environment.
Key Responsibilities
* Provide high-level administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
* Prepare reports, presentations, and correspondence on behalf of the management team.
* Conduct research and compile data to support decision-making processes.
* Assist in managing real estate transactions, including documentation, contract tracking, and follow-ups.
* Liaise with internal teams, clients, and external stakeholders to facilitate smooth communication.
* Handle confidential information with utmost discretion.
* Organize and maintain digital and physical filing systems.
* Coordinate and oversee special projects and events as required.
* Monitor deadlines and follow up on action items assigned by the management team.
Educational Qualifications
* Master’s degree in business administration, Real Estate, Management, or a related field (preferred but not always required).
* Additional certifications in office administration, executive assistance, or project management can be a plus.
Educational Alternatives
* Bachelor’s degree in a related field, e.g., Real Estate Management, Office Administration, Finance or Accounting, Public Relations, Communications.
* Associate degree or diploma in Office Management, Executive Assistance, Business Studies.
Professional Experience
* 3+ years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant (preferably in the real estate industry).
* Experience handling confidential information and working closely with senior executives.
* Familiarity with real estate operations, contracts, and documentation is an advantage.
Professional Certifications (which Can Substitute For a Degree)
* Certified Administrative Professional (CAP) – by IAAP.
* Executive Assistant Certification – by various professional organizations.
* Project Management Certification (PMP or CAPM).
* Real Estate License or Certification.
Technical & Soft Skills
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
* Strong verbal and written communication skills for dealing with internal teams and external stakeholders.
* Exceptional organizational and multitasking abilities to handle multiple priorities efficiently.
* High level of discretion and professionalism when handling sensitive company information.
* Ability to work independently, manage deadlines, and take initiative in a fast-paced environment.
* Problem-solving mindset with strong attention to detail.
* Familiarity with real estate terminology, CRM software, or financial reports is a plus.
#J-18808-Ljbffr