An Italian leading company in the ICT Consulting sector is looking for an Executive Assistant to the CEO to enhance support and provide top-level assistance.
The ideal candidate has at least 5 years of relevant professional experience as an Executive Assistant and can play a strategic role in delivering specialized assistance directly to the Board Members of the Company.
He/She will collaborate to ensure the seamless execution of daily operations, and their activities will be crucial for the entire team, contributing significantly to the company's overall productivity and success.
The Role
As an Executive Assistant, the daily duties will include:
1. Manage Complex agenda: update executive calendars, schedule meetings, teleconferences, and videoconferences across global time zones & geographies;
2. Willing to travel: frequently join Board Members during official company travels, ensuring availability and flexibility in planning;
3. Arrange International business travels: book and manage trips, including itineraries, agendas, flights, passports, trains, hotels, and car rentals;
4. Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication;
5. Handle confidential and sensitive information with the utmost discretion;
6. Manage phone calls, filter requests, and distribute correspondence on various projects and tasks;
7. Assist in the planning and coordination of corporate events, conferences, and meetings;
8. Editing of reports and key presentations;
9. Open, sort, and distribute incoming correspondence and organize deliveries.
Place of employment: Rome
Key requirements
* Proficient in Business English
* Good knowledge of Portuguese
* Flexibility to travel abroad as needed
* Ideally, have completed secretarial studies or hold a University Degree in business administration, communication, or related fields
* Very good Microsoft Office Suite skills (Excel, PowerPoint, Word) and other relevant software applications
* Strong organizational skills with the ability to prioritize and coordinate multiple tasks
Nice to have
* Proactive attitude with resourceful problem-solving skills
* Impeccable professional presence and aptitude for handling responsibilities
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative and Writing/Editing
Industries
* Information Services and IT Services and IT Consulting
#J-18808-Ljbffr