PVibram S.p.A., is an Italian multinational leader in the production and marketing of high-performance rubber soles, a symbol of innovation and design. /ppIn addition to the Italian Headquarters and its central offices in Milan, Vibram boasts international locations with production sites, research and development centers and representation in the United States, China, Japan and Brazil. /pulliJob Title /liliEXECUTIVE ASSISTANT /liliMission /li /ulpVibram is currently looking for a resource that will play a key role within the organization. /ppWe would like to get in touch with a careful and capable resource, with strong organizational skills and exceptional sensitivity, able to support and assist the Global General Manager, managing its time, in terms of efficiency and effectiveness. /ppThe mission of the position is to assist the Global General Manager of the company, in the awareness of the standards and expectations regarding the role. /pulliSupport the Global General Manager in business activities that require planning and organization, ie. managing phone calls in the absence of the manager, updating his agenda and managing requests from the various company functions /liliDraft reports and minutes of meetings and prepare presentations at the request of the Global General Manager /liliManage the expense reporting of the Global General Manager /liliOrganize and update the archive of documents of the General Management /liliOrganize the work meetings of the Global General Manager, preparing suitable environments and equipment /liliDraft the agendas of colleagues from other Vibram offices around the world during their company visits to the Italian headquarters /liliEnter information into the management system and data relating to the management team on behalf of the Global General Manager (e.g. during the performance evaluation) /liliMaintain relationships with all company functions, in order to promote and encourage communication, acting as a "link" between the various levels of the organization and the Global General Manager /liliProactively manage the flow of communications, ensuring completeness of information /liliProactively coordinate with other Executive Assistants, in order to be aligned with reference to corporate activities and events in which the Global General Manager is involved /liliCoordinate with the travel and transfers colleague for the planning and booking of flights, hotels, transfers and bureaucratic aspects relating to the Global General Manager's business trips /liliParticipate in work groups for special projects (e.g. corporate wellbeing, internal events, activities and events related to CSR, company museum, etc.) /li /ulpThe position will report to the Global General Manager. /pulliSkills /liliInterpersonal skills /liliIntuition and empathy /liliPrecision, reliability, sense of integrity and trustworthy person /liliExcellent organizational skills /liliExcellent knowledge of English and preferably a second foreign language /liliProblem solver and multi-tasker, proves to be fast and proactive in managing emergencies and program changes /liliStress management skills /liliResource with exceptional communication and listening skills, as well as a strong empathic and relational ability /liliIn possession of a driving license B /liliIn possession of a Master degree /liliOffer /li /ulpDirect hiring in the company expected. /p #J-18808-Ljbffr