For our client, a dynamic Consultancy Company, we are looking for a Accounts Payable Senior Analyst to support day-to-day financial operations across multiple European offices. This position plays a vital role in managing accounts payable transactions, ensuring accuracy in invoice processing, VAT compliance, and timely payments to vendors.
You will also be responsible for the submission of client invoices and retrieval of vendor invoices via country-specific electronic invoicing platforms. This role offers the opportunity to interact with a wide range of stakeholders—internal and external—while ensuring strict adherence to financial policies and regulatory frameworks.
Key Responsibilities:
* Invoice Processing: Review vendor invoices for accuracy, policy compliance, and VAT requirements; ensure accurate cost assignments and account coding using Concur invoice and expense system;
* Invoice Approval: Work closely with internal teams to secure timely approvals in accordance with the company's delegation of authority policies;
* Vendor Communication: Respond professionally to vendor inquiries, resolve discrepancies, and provide payment and invoice history as needed;
* Record Maintenance: Maintain accurate and organized records of accounts payable transactions and regulatory submissions in electronic formats;
* Stakeholder Management: Foster strong relationships across departments, proactively identifying and addressing issues while promoting best-in-class service;
* Continuous Improvement: Take initiative to enhance processes, leveraging a deep understanding of end-to-end systems and compliance standards.
Qualifications & Skills:
* Minimum of 4 years' experience in accounts payable or a related finance function;
* Degree (Bachelor's or Associate's) in Business, Finance, or a related field preferred;
* Fluency in both English and Italian is essential; additional language skills are a plus;
* Strong knowledge of VAT regulations in Italy; experience in other jurisdictions is beneficial;
* High attention to detail and commitment to delivering accurate, high-quality work;
* Excellent organizational and time management skills; ability to prioritize in a fast-paced environment;
* Able to maintain confidentiality and operate with integrity;
* Comfortable working both in-office and remotely, with flexibility to work outside of standard business hours when needed.
Location: Milan