Personal Assistant to the President
On behalf of an international investment platform with a strong transatlantic presence (between New York and Milan, extending to Central Europe, UK, Hong Kong, UAE, and China), we are conducting a confidential search for an:
Position Purpose
The Personal Assistant will work in close proximity to the President, supporting the coordination of strategic, operational, and relationship-driven activities in a global investment environment. This role requires a highly organized, intellectually agile, and discreet professional capable of managing complex agendas and interacting with senior stakeholders across multiple jurisdictions.
Key Responsibilities
* Managing a complex international agenda across multiple time zones
* Coordinating meetings with institutional investors, advisors, and senior executives
* Organizing international travel and high-level engagements
* Preparing briefing materials, reports, and presentations
* Supporting the coordination of investment-related initiatives and documentation
* Acting as a key interface between the President and internal teams, advisors, and international partners
* Managing sensitive correspondence and ensuring smooth information flow across offices
The position demands absolute discretion, strong judgment, and the ability to operate effectively in a fast-paced international environment.
Candidate Profile (Must-have)
* Significant experience as an Executive Assistant/Personal Assistant to senior leadership in investment firms, private equity, financial institutions, or advisory organizations
* Alternative backgrounds: Project coordination roles in corporate finance, consulting, or investment environments
* University degree in Business Administration, Economics, Finance, or Law
* Solid organizational capabilities and excellent attention to detail
* Basic familiarity with financial documentation and investment processes
* Fluent English (essential – C1/C2 level)
* Italian appreciated but not mandatory
* Advanced proficiency with Microsoft Office (Excel, PowerPoint, Outlook)
Personal Qualities
* Exceptional discretion and reliability
* Strong communication and interpersonal capabilities
* High level of professional maturity and judgment
* Ability to interact confidently with senior executives and investors
Nice-to-have
* Experience in transatlantic or global network contexts (e.g., NY-Milan)
* Knowledge of agenda/travel management tools (e.g., advanced Outlook or similar)
What We Offer
* High-responsibility role in a lean and international structure
* Integration into a dynamic platform focused on institutional investors, family offices, and strategic partners
* Gross annual salary starting from €50,000+ (depending on experience) + benefits
* Opportunities for occasional travel and schedule flexibility
* Collaborative environment with a network of advisors and investment professionals
Location: Milan (with occasional travel and schedule flexibility).
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